Elec­tronic ef­fi­ciency

Ditch pa­per-based pro­cesses and go elec­tronic across your fleet

Australian Transport News - - Contents -

Ditch pa­per-based pro­cesses and go elec­tronic across your eet

Fleet man­age­ment prac­tices are still heav­ily re­liant on pa­per­work. Its’s eas­ily mis­placed, time con­sum­ing and in­ac­cu­rate. Wast­ing pre­cious time rekey­ing data into spread­sheets is in­ef­fi­cient and could be bet­ter spent on strate­gic ini­tia­tives. Tech­nol­ogy frees fleet man­agers and back- of­fice staff from the drudgery of man­ual work­flows and pa­per-based pro­cesses, all while pro­vid­ing ad­di­tional in­sights into the busi­ness.


The freight and transport in­dus­try has tra­di­tion­ally op­er­ated in the dark. Once a driver is on the road, that’s it. Mod­ern op­er­a­tions need to know what driv­ers are up to. Yet driv­ers have a lot on their plate, and these de­tails can fall by the way­side dur­ing a long trip.

Pa­per­work can be hastily com­pleted and of­ten wrought with il­leg­i­ble de­tails that must be man­u­ally en­tered by of­fice staff upon re­turn. This is fi led along with hun­dreds of iden­ti­cal-look­ing re­ports, tak­ing up space and dif­fi­cult to search. Au­dits be­come a night­mare and cre­at­ing re­ports that can pro­vide so­lu­tions next to im­pos­si­ble.

In- cabin de­vices, with fea­ture-rich ap­pli­ca­tions al­low driv­ers to cre­ate dig­i­tal check­lists, scan bar­codes, up­date de­liv­ery sta­tus and keep track of in­for­ma­tion, such as fuel ex­pen­di­ture, all from a sin­gle screen. All of that is value-added with so­lu­tions like Elec­tronic Work Diaries ( EWDs). While they can’t com­pletely re­place the pa­per di­ary, in con­junc­tion with elec­tronic work­flow so­lu­tions, they can make fi lling out de­tails eas­ier, in­crease the ac­cu­racy of de­tail and are sent im­me­di­ately. Com­pleted quickly with­out dis­rupt­ing the work­flow and in­stantly recorded into the back- end sys­tem with­out du­pli­ca­tion. Faster, clearer in­for­ma­tion that gives fl eet man­agers in­sights they need.


Re­plac­ing pa­per­work not only im­proves work­flow, it pre­sents the op­por­tu­nity for your busi­ness to make money, such as earn­ing a big­ger Fuel Tax Credit ( FTC) re­turn. Many busi­nesses un­der­claim or skip it al­to­gether due to the time it takes to cal­cu­late a re­turn. Ac­coun­tants tend to rely on es­ti­mates from sam­ple data which may not get re­viewed as your us­age changes. Fear­ing a penalty from the Aus­tralian Tax­a­tion Of­fice ( ATO) of over­pay­ment and au­dits, busi­nesses of­ten don’t claim as much on FTC as they could. So­lu­tions, such as FTC Man­ager, cap­ture real-time high- defi ni­tion, sec­ond-by-sec­ond GPS data. It au­to­mat­i­cally cal­cu­lates on and off-road travel and gen­er­ates a claim that ac­cu­rately re­flects what they are en­ti­tled to. Busi­nesses can claim back hun­dreds each month and re­duce ad­min time by up to 80 hours per year. All thanks to con­vert­ing the pa­per-based sys­tem into an elec­tronic so­lu­tion.

Us­ing telem­at­ics to aug­ment your cur­rent pro­cesses makes life eas­ier and adds much needed value. The in­sights the data col­lects are in­valu­able.

For more in­for­ma­tion on telem­atic so­lu­tions, in­clud­ing FTC Man­ager, visit www.tele­trac­nav­man.com. au/ ftc-man­ager

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