Save the trees, save your eet – go pa­per­less!

Australian Transport News - - News -

“Bad habits creep up and puts ev­ery­one at risk”

Elim­i­nat­ing pa­per not only saves time and money, it can help to save lives. Heavy ve­hi­cles re­quire a high level of skill to drive and it’s easy to be­come com­pla­cent about the risks in­volved and tech­nol­ogy can make ev­ery­day du­ties more ef­fi­cient. Let drivers fo­cus on stay­ing safe on the road.


A man­ual re­port com­pleted when they re­turn to base isn’t much help if there’s a fl at tyre or an in­ci­dent in a re­mote lo­ca­tion. Ve­hi­cle track­ing means you can ac­cess the ve­hi­cle’s po­si­tion at any time, even when phone cov­er­age is scarce. Paired with in­for­ma­tion on the ve­hi­cle’s con­di­tion, such as fuel lev­els or main­te­nance sta­tus, you know ev­ery­thing is up to code. If an event does oc­cur, man­age­ment is im­me­di­ately sent an email or SMS to take in­stant ac­tion. This im­me­di­ate ac­cess to im­per­a­tive in­for­ma­tion means not wait­ing around for pa­per­work to be com­piled, of­fer­ing a greater peace of mind for drivers.


Trucks must be main­tained for com­pli­ance and driver safety rea­sons. Fail­ure to per­form reg­u­lar main­te­nance checks can lead to unexpected break downs, in­ci­dents or po­ten­tial work­place in­jury. When pa­per­work stacks up, gets mis­placed or dam­aged, it’s hard to keep track of reg­u­lar sched­uled main­te­nance. With­out any warn­ing, your truck could re­quire a sub­stan­tial amount of work if it’s not kept up-to-scratch. Fleet man­age­ment sys­tems can no­tify drivers and of­fice staff when it’s time for a sched­uled main­te­nance check. Bun­dled with digi­tised forms and check­lists, tech­nol­ogy can help en­sure drivers are never be­hind the wheel of a ve­hi­cle that is just one wrong turn from dis­as­ter.


Bad habits creep up and puts ev­ery­one at risk. While a pa­per work diary ticks boxes, it fails to high­light any­thing drivers need im­prov­ing upon. Re­ly­ing only on speed cam­eras and their fi nes won’t give you the en­tire pic­ture about driver be­hav­iour. The in­stant feed­back that alerts pro­vide to no­tify drivers of un­safe be­hav­iours, such as speed­ing or harsh brak­ing, gives them time to cor­rect their on-road habits. This type of data is recorded onto a score­card that helps man­age and curb poor be­hav­iour. Re­play­ing events helps drivers un­der­stand their im­pact on the road and turns them into learn­ing op­por­tu­ni­ties.


Man­ual sys­tems mean keep­ing records of all drivers, ve­hi­cles and day-to- day pro­cesses – how stren­u­ous! This is time-con­sum­ing and al­lows un­safe be­hav­iours to slip through the cracks. Drivers work­ing long hours are left tired – their log­books can be rushed and miss cru­cial de­tails. To get jobs done quickly, drivers can put them­selves into po­ten­tial dan­ger and your op­er­a­tion in breach of the chain of re­spon­si­bil­ity. Pa­per­work won’t tell you much un­til it’s too late – it can be in­ac­cu­rate and in­ef­fi­cient. Au­to­mated so­lu­tions, such as elec­tronic work di­aries (EWD), cap­ture work and rest hours and sends it along with lo­ca­tion data straight to the of­fice.

There’s more than messy hand­writ­ing hid­ing in your pa­per­work. Read be­tween the lines and ex­pose the risks to cre­ate a safer fleet with the help of elec­tronic so­lu­tions.

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