Save the trees, save your eet – go paperless!
“Bad habits creep up and puts everyone at risk”
Eliminating paper not only saves time and money, it can help to save lives. Heavy vehicles require a high level of skill to drive and it’s easy to become complacent about the risks involved and technology can make everyday duties more efficient. Let drivers focus on staying safe on the road.
STAYING UP TO DATE
A manual report completed when they return to base isn’t much help if there’s a fl at tyre or an incident in a remote location. Vehicle tracking means you can access the vehicle’s position at any time, even when phone coverage is scarce. Paired with information on the vehicle’s condition, such as fuel levels or maintenance status, you know everything is up to code. If an event does occur, management is immediately sent an email or SMS to take instant action. This immediate access to imperative information means not waiting around for paperwork to be compiled, offering a greater peace of mind for drivers.
Trucks must be maintained for compliance and driver safety reasons. Failure to perform regular maintenance checks can lead to unexpected break downs, incidents or potential workplace injury. When paperwork stacks up, gets misplaced or damaged, it’s hard to keep track of regular scheduled maintenance. Without any warning, your truck could require a substantial amount of work if it’s not kept up-to-scratch. Fleet management systems can notify drivers and office staff when it’s time for a scheduled maintenance check. Bundled with digitised forms and checklists, technology can help ensure drivers are never behind the wheel of a vehicle that is just one wrong turn from disaster.
PROACTIVE, NOT REACTIVE
Bad habits creep up and puts everyone at risk. While a paper work diary ticks boxes, it fails to highlight anything drivers need improving upon. Relying only on speed cameras and their fi nes won’t give you the entire picture about driver behaviour. The instant feedback that alerts provide to notify drivers of unsafe behaviours, such as speeding or harsh braking, gives them time to correct their on-road habits. This type of data is recorded onto a scorecard that helps manage and curb poor behaviour. Replaying events helps drivers understand their impact on the road and turns them into learning opportunities.
TAKING CARE OF YOUR FLEET
Manual systems mean keeping records of all drivers, vehicles and day-to- day processes – how strenuous! This is time-consuming and allows unsafe behaviours to slip through the cracks. Drivers working long hours are left tired – their logbooks can be rushed and miss crucial details. To get jobs done quickly, drivers can put themselves into potential danger and your operation in breach of the chain of responsibility. Paperwork won’t tell you much until it’s too late – it can be inaccurate and inefficient. Automated solutions, such as electronic work diaries (EWD), capture work and rest hours and sends it along with location data straight to the office.
There’s more than messy handwriting hiding in your paperwork. Read between the lines and expose the risks to create a safer fleet with the help of electronic solutions.