How to stretch your event bud­get

Business Events News - - News - Ryan Taylor is the Part­ner at the Perth Con­ven­tion and Ex­hi­bi­tion Cen­tre with AVPart­ners, which cre­ates in­te­grated event ex­pe­ri­ences through com­bin­ing state of the art au­dio­vi­sual tech­nol­ogy, un­ri­valled ex­per­tise and a highly tai­lored ap­proach. www.av­part

WHEN plan­ning events you are usu­ally re­quired to ad­here to a strict bud­get. Even huge events have had to be planned and ex­e­cuted with the bud­get in mind. These days, how­ever, there are so many great ways you can get cre­ative when plan­ning an event that help you save money.

Some great ideas for plan­ning events on a bud­get are:

Be flex­i­ble

Where pos­si­ble, when choos­ing a date for your event, be flex­i­ble. Some venues might be able to of­fer a day of the week at a cheaper rate than an­other. The time of year can also de­ter­mine costs some­times, so con­sider work­ing around peak sea­sons if you can.

Look for venues with rep­utable ser­vices

When choos­ing a venue, con­sider not only the room or space of the venue, but also the ex­tra things you will need done for the event, and whether or not it can be pro­vided within that venue. Things such as cater­ing, decor and au­dio­vi­sual sup­port are all ser­vices that a venue will have very rep­utable con­tacts for, so it’s worth look­ing into this be­fore de­cid­ing on your venue.

Use light­ing to theme your event

Great light­ing can be a cost ef­fec­tive and im­pact­ful way to theme your event. Some themes sound great in the­ory but can be very dif­fi­cult to in­cor­po­rate into an event with­out spend­ing large amounts of money. Light­ing can be in­ex­pen­sive and one of the most ef­fec­tive ways of adding vi­brancy and colour, cre­at­ing a unique and im­pres­sive event ex­pe­ri­ence.

Use tech­nol­ogy

There is so much pro­mo­tion that can be done on­line for your event that costs very lit­tle, or noth­ing at all! There’s also a huge range of apps that can help in many ways with event plan­ning such as ticket reg­is­tra­tions or table seat­ing ar­range­ments.

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