How to choose the right venue for your event
CHOOSING the right venue for your event is crucial to its overall success. Once you know the type of event you are planning, and how many guests you intend to invite, you will have an idea of the type of venue you’ll need. Be sure to also consider the theme and style of the event, and that the venue reflects this along with the guests expectations.
With the logistics sorted, you will be armed with enough information to start researching venues. When it comes to choosing a venue, consider the following:
Make sure the location is accessible by transport and has good parking access, along with accommodation particularly if the event goes over a few days.
Food is such an important element to any event, so whether you choose to have canapes, a sit down meal, or a cocktail option, make sure the venue can offer what you want. Find out what specialties the chef can provide that can give your event a point of difference.
How the venue or event space looks and feels is a big part of an event atmosphere, and the message you want to convey.
Services and accessibility
Consider your event audience and who are you are targeting, be it families, corporates, or gender specific events, and try to pick a venue that would best support their needs or expectations. For example, families may need access to baby change rooms, or children’s entertainment and enough room for children to run around in, whereas corporates would be expecting an up-market bar service or cocktail party.
Ensure that the venue will be able to handle the audiovisual requirements for your event. Many venues will have an in-house AV team, such as AVPartners, who are able to make your lighting, sound and visual ideas come to life! This might include anything from setting up a stage and microphone for speeches, to a colourful and brightly lit ballroom with your logo projected onto the walls.
Contact us to see how our venues can make your event a success.
Nigel Taylor is the Partner at Four Seasons Hotel Sydney for AVPartners, which creates integrated event experiences through combining state-of- the-art audiovisual technology, unrivalled expertise and a highly-tailored approach. www.avpartners.com