10 TOP TIPS FROM RESOURCEGURU
1. Don’t treat people like robots
Be realistic, and remember that people don’t work on billable projects from 9am to 6pm daily. Meetings, breaks and other distractions all limit the time they actually spend working.
2. Maintain existing client projects
This can take a surprising amount of time. If you don’t have a separate support team, put aside some time each week for someone to take care of any issues that may arise.
3. Streamline management tasks
Keep your team up to date using dedicated resource-scheduling software.
4. Avoid over-allocating resources
This can lead to burnout and high staff turnover. If it’s unavoidable, set a regular time to review and reprioritise the overbookings.
5. Don’t forget about time off!
Holidays and other types of leave will impact your projects. Make sure leave management is integral to your resource scheduling.
6. Keep an eye on resource utilisation
An under-utilised team is less profitable, while consistent over-utilisation leads to burnout.
7. Don’t just chuck resources at a problem
Nine women can’t make a baby in a month. Onboarding new team members takes time, so it’s better to spend time planning how you’ll use your resources before a problem arises.
8. Set realistic expectations
Missed budgets, milestones and lead times will quickly sour your relationships.
9. Help minimise team distractions
The time lost to context switching is greater than it may appear, and even a few “quick chats” can negatively impact your projects.
10. Maintain a happy team
Keep track of when people are made to work overtime, or haven’t been assigned to a project they were promised. A happy studio is a more productive (and profitable) studio, after all.