10 TOP TIPS FROM RESOURCEGURU

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1. Don’t treat peo­ple like ro­bots

Be re­al­is­tic, and re­mem­ber that peo­ple don’t work on bill­able projects from 9am to 6pm daily. Meet­ings, breaks and other dis­trac­tions all limit the time they ac­tu­ally spend work­ing.

2. Main­tain ex­ist­ing client projects

This can take a sur­pris­ing amount of time. If you don’t have a sep­a­rate sup­port team, put aside some time each week for some­one to take care of any is­sues that may arise.

3. Stream­line man­age­ment tasks

Keep your team up to date us­ing ded­i­cated re­source-sched­ul­ing soft­ware.

4. Avoid over-al­lo­cat­ing re­sources

This can lead to burnout and high staff turnover. If it’s un­avoid­able, set a reg­u­lar time to re­view and repri­ori­tise the over­book­ings.

5. Don’t for­get about time off!

Holidays and other types of leave will im­pact your projects. Make sure leave man­age­ment is in­te­gral to your re­source sched­ul­ing.

6. Keep an eye on re­source util­i­sa­tion

An un­der-utilised team is less prof­itable, while con­sis­tent over-util­i­sa­tion leads to burnout.

7. Don’t just chuck re­sources at a prob­lem

Nine women can’t make a baby in a month. On­board­ing new team mem­bers takes time, so it’s bet­ter to spend time plan­ning how you’ll use your re­sources be­fore a prob­lem arises.

8. Set re­al­is­tic ex­pec­ta­tions

Missed bud­gets, mile­stones and lead times will quickly sour your re­la­tion­ships.

9. Help min­imise team dis­trac­tions

The time lost to con­text switch­ing is greater than it may ap­pear, and even a few “quick chats” can neg­a­tively im­pact your projects.

10. Main­tain a happy team

Keep track of when peo­ple are made to work over­time, or haven’t been as­signed to a project they were promised. A happy stu­dio is a more pro­duc­tive (and prof­itable) stu­dio, af­ter all.

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