How to: re­solve email over­load

Herald Sun - Switched On - - Gadgets -

WHEN you are gaz­ing into your 2011 fu­ture, you might re­solve to lose weight, learn Span­ish or be nicer to those who an­noy you. Or, more re­al­is­ti­cally, you could re­solve to wrest back con­trol of your over­filled, out-of-con­trol in­box. Here are three so­lu­tions that could help you man­age the mes­sag­ing hoard.

MAPIT

IF YOU can use this ser­vice, you should. IMAP stands for In­ter­net Mes­sage Ac­cess Pro­to­col and you’ll see it listed as an op­tion when you set up your email pro­gram. Rather than just down­load­ing copies of your mes­sages, this sys­tem lets you delete them from the server on which they are stored. As a re­sult, you can tidy your in­box us­ing your smart­phone and see the re­sults later when us­ing your com­puter.

Few in­ter­net ser­vice providers of­fer this ser­vice, but some of­fer up­grades.

BLACK­BERRY

THE orig­i­nal smart­phone still han­dles email like no other.

RIM’s de­vices de­liver mes­sages as they ar­rive and let you re­ply just as quickly thanks to qw­erty key­boards. How­ever, if you’re not ready to com­mit to a Black­Berry full­time, there are op­tions.

Sev­eral car­ri­ers of­fer low-cost, pre­paid Black­Ber­rys and two com­pa­nies of­fer pre­paid Black­Berry SIM-only plans, so you can use an aban­doned smart­phone. Voda­fone’s con­tract-free Black­Berry SIM plan costs $35 a month, while Crazy John’s is of­fer­ing six months of ac­cess for $29.

More de­tails are avail­able at http://bit.ly/dF5esL

GMAIL

ADDING an­other email ac­count to your col­lec­tion might seem counter-in­tu­itive, but Google’s mail so­lu­tion could help you con­trol them all. Mes­sages can be for­warded from dif­fer­ent ac­counts to your free Gmail ad­dress and you can ap­pear to send email from those ac­counts too.

Af­ter reg­is­ter­ing other email ad­dresses in Gmail’s Ac­counts and Im­ports menu, you can choose to send email from those ad­dresses us­ing a drop-down menu.

JEN­NIFER DUD­LEY-NI­CHOL­SON

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