Prepare your business before storm season hits
1. Prepare items for emergency and recovery
Getting prepared before a natural disaster strikes the community will help businesses continue to operate and recover quickly.
Business Continuity Planning provides a framework to help you consider risks and what is needed to be operational post-disaster, develop your response to a disaster and to organise adequate insurance. Keep items where you can quickly and easily retrieve them at your business and/or store items safely and securely off-site.
Key items to consider when preparing: Employee contact details Emergency services contacts, warning about dangerous weather, road conditions and closures (qld.gov.au/emergency)
List of customer and supplier details
Product lists and specifications
Latest stock and equipment inventory
How you will be contacted
Access to important information
Insurance policies Financial records Copies of important documents could be scanned and the files saved on a USB memory stick and external drive
Have the right equipment at your business
Complete first aid kit, first aid manual
Battery-powered radio, torch, and spare batteries
Phone and photographic or video devices (useful for insurance claims) Masking tape Plastic sheeting Personal protective equipment - gloves, masks, disinfectant, safety glasses
Waterproof bags for valuables
Ensure your business is secure
Back-up data on USB memory sticks or external drives regularly
Is cloud storage a useful option?
Spare keys or security codes
2. Prepare for evacuation
If a natural disaster is imminent, you may decide to evacuate your business or you may be ordered to evacuate by local authorities.
Having an evacuation procedure avoids confusion
and possible injury during an emergency situation.
Create a clear chain of command. Decide who is responsible for authorising an evacuation.
Decide what circumstances would trigger an evacuation.
Work out both primary and secondary evacuation routes and exits and create floor plans that feature these. Post these in places where they are easy to see.
Develop procedures for dealing with any hazardous materials or shutting down critical operations.
Make regular drills part of your business to help familiarise staff.
3. Record your business continuity planning
Addressing these needs will form the foundation of your business continuity plan.
It is important to record what you need to do in an emergency and the preparation you need to undertake to recover quickly.
Make someone responsible for various tasks.
For more go to emergency.qld.gov.au/ses.