Pre­pare your busi­ness be­fore storm sea­son hits

Isis Town and Country - - Kolan News - By KEL­LIE BOL­STAD, SES ACT­ING LO­CAL CON­TROLLER

1. Pre­pare items for emer­gency and re­cov­ery

Get­ting pre­pared be­fore a nat­u­ral dis­as­ter strikes the com­mu­nity will help busi­nesses con­tinue to op­er­ate and re­cover quickly.

Busi­ness Con­ti­nu­ity Plan­ning pro­vides a frame­work to help you con­sider risks and what is needed to be op­er­a­tional post-dis­as­ter, de­velop your re­sponse to a dis­as­ter and to or­gan­ise ad­e­quate in­sur­ance. Keep items where you can quickly and easily re­trieve them at your busi­ness and/or store items safely and se­curely off-site.

Key items to con­sider when pre­par­ing: Em­ployee con­tact de­tails Emer­gency ser­vices con­tacts, warn­ing about dan­ger­ous weather, road con­di­tions and clo­sures (­gency)

List of cus­tomer and sup­plier de­tails

Prod­uct lists and spec­i­fi­ca­tions

Latest stock and equip­ment in­ven­tory

How you will be con­tacted

Ac­cess to im­por­tant in­for­ma­tion

In­sur­ance poli­cies Fi­nan­cial records Copies of im­por­tant doc­u­ments could be scanned and the files saved on a USB mem­ory stick and ex­ter­nal drive

Have the right equip­ment at your busi­ness

Com­plete first aid kit, first aid man­ual

Bat­tery-pow­ered ra­dio, torch, and spare bat­ter­ies

Phone and pho­to­graphic or video de­vices (use­ful for in­sur­ance claims) Mask­ing tape Plas­tic sheet­ing Per­sonal pro­tec­tive equip­ment - gloves, masks, dis­in­fec­tant, safety glasses

Wa­ter­proof bags for valu­ables

En­sure your busi­ness is se­cure

Back-up data on USB mem­ory sticks or ex­ter­nal drives regularly

Is cloud stor­age a use­ful op­tion?

Spare keys or se­cu­rity codes

2. Pre­pare for evac­u­a­tion

If a nat­u­ral dis­as­ter is im­mi­nent, you may de­cide to evac­u­ate your busi­ness or you may be or­dered to evac­u­ate by lo­cal author­i­ties.

Hav­ing an evac­u­a­tion pro­ce­dure avoids con­fu­sion

and pos­si­ble in­jury dur­ing an emer­gency sit­u­a­tion.

Key steps:

Cre­ate a clear chain of com­mand. De­cide who is re­spon­si­ble for au­tho­ris­ing an evac­u­a­tion.

De­cide what cir­cum­stances would trig­ger an evac­u­a­tion.

Work out both pri­mary and sec­ondary evac­u­a­tion routes and ex­its and cre­ate floor plans that fea­ture these. Post these in places where they are easy to see.

De­velop pro­ce­dures for deal­ing with any haz­ardous ma­te­ri­als or shut­ting down crit­i­cal oper­a­tions.

Make reg­u­lar drills part of your busi­ness to help fa­mil­iarise staff.

3. Record your busi­ness con­ti­nu­ity plan­ning

Ad­dress­ing these needs will form the foun­da­tion of your busi­ness con­ti­nu­ity plan.

It is im­por­tant to record what you need to do in an emer­gency and the prepa­ra­tion you need to un­der­take to re­cover quickly.

Make some­one re­spon­si­ble for var­i­ous tasks.

For more go to emer­

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