use proxy icons Proxy icons – what are they? You’ll locate them next to the document name at the top of the window in lots of applications. Similarly, you can use them like you would the file itself. Proxy icons only appear for documents that have been saved in the first place – therefore, if you start a new document in Text Edit, for example, you won’t see a proxy icon appear until the first time you save the document. Not all apps support proxy icons, but most of the default OS X ones do, from 10.8 Mountain Lion onwards. The proxy icon serves as a link to the document file. And you can do most of the things that you would be able to do from Finder. If you click-and-pause (until the proxy goes a darker shade of grey) and then drag the proxy icon to an open app or an app icon on the Dock, the document will be opened in that app. If you want an app that isn’t in the Dock, hold the icon over the Launchpad icon and it will open for you. In a similar manner, if you click, pause and drag the proxy icon to a Finder window, it will create a shortcut to that document in whichever folder you have selected in Finder. In most apps you can actually rename the file from the proxy icon, too. Hover your cursor over the document name next to the proxy icon until you see the drop down arrow. Click this arrow and choose Rename.