Key­note

Un­leash the cre­ative power of Key­note and be­come a pre­sent­ing pro

Mac Format - - IWORK TIPS -

1 Con­trol your pre­sen­ta­tions with your iPhone

When Steve Jobs did his fa­mous key­note ad­dresses, he didn’t crouch over his lap­top and ad­vance slides by click­ing the track­pad. He strode con­fi­dently about the stage, us­ing a re­mote con­trol to move things along. Now, not only can you do the same thing with an iPhone in your pocket (or an iPad or iPod touch), but it’s ac­tu­ally an even richer ex­pe­ri­ence. All you have to do is open the Key­note app on your iOS de­vice, and then tap the re­mote icon in the menu bar. Now you can see the cur­rent and next slide, or the next/ cur­rent slide plus your pre­sen­ter notes so you don’t freeze up on stage, and you can draw on

2 Com­bine Ac­tions

One of the most pow­er­ful but least un­der­stood of Key­note’s abil­i­ties is how it can com­bine Ac­tions. Se­lect an ob­ject, click An­i­mate and then click Add an Ef­fect. Now you can pick from the list of Ba­sic ef­fects to make it move, ro­tate, or change size or opac­ity. But you can make an ob­ject move, grow big­ger, and ro­tate, say, all at the same time. Ap­ply your first Ac­tion, and then click Add Ac­tion to add a sec­ond. By de­fault, Ac­tions ex­e­cute in se­quence. Click Build Or­der at the bot­tom­right, se­lect the sec­ond Ac­tion and change On Click to‘ With Build 1’. By mix­ing Ac­tions with their or­der, and the On Click, With Build and Af­ter Build op­tions, you can make as­ton­ish­ingly com­plex an­i­ma­tions. the screen with dif­fer­ent coloured mark­ers and even use a vir­tual laser pointer.

You’ll need to en­able re­motes in Key­note’s pref­er­ences on your Mac, and link your iOS de­vice and Mac to­gether, but if they’re both re­cent mod­els, they needn’t be on the same Wi-Fi net­work to see each other. Older de­vices will need to be on the same net­work, so if one isn’t read­ily avail­able to do this, ei­ther cre­ate a Wi-Fi net­work on your Mac (from the Wi-Fi sta­tus menu) and join your iOS de­vice to that, or, if you need an in­ter­net con­nec­tion and your plan sup­ports it, cre­ate a Per­sonal Hotspot on your iOS de­vice and join the Mac to that.

3 Con­fig­ure the Pre­sen­ter Dis­play

The Pre­sen­ter Dis­play – what shows up on your Mac­Book’s screen when you’ve con­nected an ex­ter­nal pro­jec­tor or dis­play and pressed Play – is an ab­so­lute boon for any­one who wants to give a slick, pro­fes­sional pre­sen­ta­tion, but you don’t have to stick with the op­tions Ap­ple gives you.

When in Play mode, click the icon that looks like two small boxes stacked on top of a third and click Cus­tomize Pre­sen­ter Dis­play. Now you can choose to add Pre­sen­ter Notes, a timer which ei­ther dis­plays the elapsed or re­main­ing time, dis­pense with some things you don’t need, and re­order and rescale things to suit how you work.

Bonus tip: by de­fault, when you connect an ex­ter­nal dis­play to a Mac lap­top, your pre­sen­ta­tion dis­plays on that ex­ter­nal dis­play while show­ing the Pre­sen­ter Dis­play on the built-in screen. To switch them, just press x. If you have even more dis­plays, click the ‘stacked boxes’ icon when in Play mode.

4 Pack­age up and dis­trib­ute your slides

Ev­ery­one couldn’t come to your pre­sen­ta­tion? Want to share a les­son? Make some money by sell­ing your talks? Key­note makes it easy. Se­lect Record Slideshow… from the Play menu and you can walk through the pre­sen­ta­tion, record­ing your­self speak­ing as you go. (If you have mul­ti­ple mics, se­lect which one you want to use by click­ing the vol­ume

icon in the main menu bar first.) You can pause record­ing at any point.

Once recorded, choose File > Ex­port To > Quick­Time… and then en­sure the Play­back drop-down is set to Slideshow Record­ing.

For an even slicker pack­age, film your­self – with an iPhone, say – and then im­port both the Key­note ex­port and your iPhone video into iMovie, and use the pic­ture-in-pic­ture fea­ture to over­lay the live video. Just re­mem­ber to kill the au­dio on that clip.

5 Cre­ate self-run­ning in­for­ma­tion dis­plays

You can use Key­note to build rich pre­sen­ta­tions that run on, say, an iMac to pro­vide in­for­ma­tion in a public spot. Un­der the Doc­u­ment tab, change Pre­sen­ta­tion Type to Self-Play­ing to cy­cle through your slides, or Links Only to en­able some­one to in­ter­act with the pre­sen­ta­tion by click­ing links in it.

You can add links to ob­jects in Key­note by right-click­ing them and choos­ing Add Link, which en­ables you to build nav­i­ga­tion sys­tems for your pre­sen­ta­tions. Once you’ve built a lit­tle nav­i­ga­tion panel – say, with Home, Pre­vi­ous and Next but­tons – you can eas­ily copy and paste it onto all your slides, or add it to your mas­ter slides.

6 Change de­fault text styling

If you find your­self chang­ing the font, size and styling on ev­ery text box that you cre­ate, you can save hours by do­ing it once then choos­ing Set as De­fault Text Box Ap­pear­ance from the For­mat > Ad­vanced menu.

To stop peo­ple ex­it­ing pre­sen­ta­tions, en­able the pass­word op­tion at the foot of the Slideshow pane of Key­note’s pref­er­ences on the Mac that will run the pre­sen­ta­tion.

7 Or­gan­ise your slides

Big pre­sen­ta­tions can be­come un­wieldy, but Key­note makes it easy to or­gan­ise your slides. Grab one or more slides on the left (by hold­ing when se­lect­ing them) and as well as be­ing able to move them up and down, if you drag them slightly to the right they will in­dent be­low the slide above them. Now you can click the dis­clo­sure tri­an­gle that ap­pears on the top slide to col­lapse that stack so you can fo­cus on other stuff. You can also skip slides. Se­lect those you want to skip, right-click one and

choose Skip Slide.

8 Make your own tem­plates

Once you’ve made any changes you want to a tem­plate’s Mas­ter Slides (se­lect Edit Mas­ter Slides from the View menu or tool­bar but­ton) you can save it out so col­leagues can use it too. Choose Save Theme… from the File menu. If you want to build a tem­plate from

scratch, you’re prob­a­bly best pick­ing the White tem­plate and amend­ing that. Delete the slide types you don’t want, add any you

do, and set up ev­ery­thing how you want it be­fore sav­ing.

If your Mac has a mi­cro­phone, you can record your pre­sen­ta­tion so peo­ple un­able to at­tend can watch it later on.

The Pre­sen­ter Dis­play’s con­tents and lay­out can be changed to suit you, in­clud­ing notes and a timer to keep you on track.

Use the list of slides on the left to or­gan­ise the parts of your pre­sen­ta­tion so it’s eas­ier to main­tain if you are to de­liver it again.

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