HOW TO | ensure you get to events on time
When you add a location to an event in Calendar on your Mac, the app displays a map of that location when you double-click the event. The event summary contains several other options. You can invite people to the event, and set up an alert to nudge you when it’s time to leave.
Allow for travel time
In the event summary, put the pointer over ‘None’ next to ‘travel time’ and click. Calendar will pull information from Maps and calculate the time it’s expected to take to walk or drive to your event. Choose either option, or set a fixed amount of time by choosing one of the presets or Custom.
Time to leave
With travel time set, click next to Alert. If the journey will take an hour, the Time to Leave option alerts you that amount in advance. However, you may need to gather notes or stop off for petrol, so you can instead set the alert to occur ahead of the necessary departure time to fit in these tasks.
Get times for public transport
Calendar’s travel time option only calculates times for driving or walking, yet Maps also includes transit info that shows routes and times for public transport (see http://bit.ly/ AppleMapsTransit for availability). If you don’t drive, look up this info in Maps, and set your event’s travel time accordingly.
Notification to leave
Calendar and Maps check the latest traffic reports to see if there are any problems on the road. The notification shown above is warning us that traffic is pretty bad, so if you were driving you would need to leave a bit earlier than originally planned in order to get there on time.
On the move
Ensure that iCloud on your Mac and iOS devices is set to sync your calendars. On an iPhone, you can set a starting point for Calendar to use when calculating travel time to an event. Edit an event, tap Travel Time, tap Starting Location, and then enter an address or tap Current Location.
Set a second alert
It’s easy to lose track of time when you’re busy, so Calendar allows you to set a second alert, just in case you missed or forgot about the first one. So, your first alert may give you a comfortable lead time, and the second one can act as a final warning that you need to head to your event.
Tap the map attached to a Calendar event to see that location in Maps. You’ll see step-by-step instructions for your journey, regardless of whether you’re walking, driving or taking a train. There’s Wi-Fi on the London Underground, so Maps can tell you to change trains and which to take next.