HOW TO | en­sure you get to events on time

Mac Format - - IMPROVE -


Event lo­ca­tions

When you add a lo­ca­tion to an event in Cal­en­dar on your Mac, the app dis­plays a map of that lo­ca­tion when you dou­ble-click the event. The event sum­mary con­tains sev­eral other op­tions. You can in­vite peo­ple to the event, and set up an alert to nudge you when it’s time to leave.


Al­low for travel time

In the event sum­mary, put the pointer over ‘None’ next to ‘travel time’ and click. Cal­en­dar will pull in­for­ma­tion from Maps and cal­cu­late the time it’s ex­pected to take to walk or drive to your event. Choose ei­ther op­tion, or set a fixed amount of time by choos­ing one of the pre­sets or Cus­tom.


Time to leave

With travel time set, click next to Alert. If the jour­ney will take an hour, the Time to Leave op­tion alerts you that amount in ad­vance. How­ever, you may need to gather notes or stop off for petrol, so you can in­stead set the alert to oc­cur ahead of the nec­es­sary de­par­ture time to fit in th­ese tasks.


Get times for pub­lic trans­port

Cal­en­dar’s travel time op­tion only cal­cu­lates times for driv­ing or walk­ing, yet Maps also in­cludes tran­sit info that shows routes and times for pub­lic trans­port (see Ap­pleMap­sTran­sit for avail­abil­ity). If you don’t drive, look up this info in Maps, and set your event’s travel time ac­cord­ingly.


No­ti­fi­ca­tion to leave

Cal­en­dar and Maps check the lat­est traf­fic re­ports to see if there are any prob­lems on the road. The no­ti­fi­ca­tion shown above is warn­ing us that traf­fic is pretty bad, so if you were driv­ing you would need to leave a bit ear­lier than orig­i­nally planned in or­der to get there on time.


On the move

En­sure that iCloud on your Mac and iOS de­vices is set to sync your cal­en­dars. On an iPhone, you can set a start­ing point for Cal­en­dar to use when cal­cu­lat­ing travel time to an event. Edit an event, tap Travel Time, tap Start­ing Lo­ca­tion, and then en­ter an ad­dress or tap Cur­rent Lo­ca­tion.


Set a sec­ond alert

It’s easy to lose track of time when you’re busy, so Cal­en­dar al­lows you to set a sec­ond alert, just in case you missed or for­got about the first one. So, your first alert may give you a com­fort­able lead time, and the sec­ond one can act as a fi­nal warn­ing that you need to head to your event.


Step-by-step di­rec­tions

Tap the map at­tached to a Cal­en­dar event to see that lo­ca­tion in Maps. You’ll see step-by-step in­struc­tions for your jour­ney, re­gard­less of whether you’re walk­ing, driv­ing or tak­ing a train. There’s Wi-Fi on the Lon­don Un­der­ground, so Maps can tell you to change trains and which to take next.

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