How to Be more or­gan­ised

Mac Format - - APPLE SKILLS -

1 Main­tain a birth­day list

Calendar can pro­vide birth­day alerts, but a Smart Group in Con­tacts pro­vides a po­ten­tially longer over­view of what’s com­ing up. Cre­ate one that checks for ‘Birth­day is in the next’ and a du­ra­tion that suits how much warn­ing you need!

2Un­earth miss­ing de­tails

It’s easy to end up with an ad­dress book that isn’t that use­ful. Cre­ate Smart Groups to list con­tacts lack­ing im­por­tant de­tails (email ad­dresses, phone num­bers, or both), then get crack­ing with fill­ing in the miss­ing in­for­ma­tion.

3Re­call where you met

If you ac­quire con­tacts at speed, use the Note field to state where, when and why you met some­one. Pe­ri­od­i­cally cre­ate a Smart Group that finds con­tacts that lack this in­for­ma­tion and use it to prune your records ac­cord­ingly.

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