To tweak OneDrive, click the ‘^’ button in the Taskbar notification area, then right-click the OneDrive icon and choose Settings. Use the Account tab to select specific folders to sync with this PC – handy if you’re low on space or only want to access a certain subset of your data. Go to the Network tab and select ‘Adjust automatically’ under ‘Upload rate’ – this can prevent your internet connection being overwhelmed by OneDrive.
Switch back to the Settings tab and you’ll see an option marked ‘Let me use OneDrive to fetch any of my files on this PC’ – leave this ticked to access any file, not just those inside your OneDrive folder, from your web browser – log into OneDrive, then click the App Menu button in the top left corner and choose ‘PCs’ from the drop-down menu.
And finally, if you’re an Office 365 user, OneDrive has the annoying habit of saving directly to the cloud rather than your local OneDrive folder. To stop this behaviour, open the offending Office app, then select the File tab and click Options. Switch to the Save section and tick ‘Save to Computer by default’ before clicking OK. New documents will now be saved on your PC.
Browse to the file or folder that you wish to share using File Explorer on your PC. Right-click it and you will be able to choose ‘Share a OneDrive link’ to share a read-only (and download) link, or ‘More OneDrive sharing options’ to create a link with editing and read-only characteristics – handy for collaborative projects.
A link will be generated for you to share with others. When a recipient gets a message from you containing a link, they can click it and access the file or folder using the OneDrive web interface. They can view or download the items without logging in or click ‘Add to my OneDrive’ to edit files through their own account.
If you want to view and manage a shared folder’s permissions, browse to it in your web browser and click the ‘i’ button, then click ‘Change permissions’ under ‘Has access’. Click a link or a person to edit the level of access that they have or remove them completely. This is useful if you want to temporarily share items with them.
OneDrive can be set to give you access any file on your PC from a remote computer, perfect if you’re the forgetful type.