Op­ti­mise OneDrive

Windows 7 Help & Advice - - WINDOWS 10 | WINDOWS IN THE CLOUD -

To tweak OneDrive, click the ‘^’ but­ton in the Taskbar no­ti­fi­ca­tion area, then right-click the OneDrive icon and choose Set­tings. Use the Ac­count tab to select spe­cific fold­ers to sync with this PC – handy if you’re low on space or only want to ac­cess a cer­tain sub­set of your data. Go to the Net­work tab and select ‘Ad­just au­to­mat­i­cally’ un­der ‘Upload rate’ – this can pre­vent your in­ter­net con­nec­tion be­ing over­whelmed by OneDrive.

Switch back to the Set­tings tab and you’ll see an op­tion marked ‘Let me use OneDrive to fetch any of my files on this PC’ – leave this ticked to ac­cess any file, not just those in­side your OneDrive folder, from your web browser – log into OneDrive, then click the App Menu but­ton in the top left cor­ner and choose ‘PCs’ from the drop-down menu.

And fi­nally, if you’re an Of­fice 365 user, OneDrive has the an­noy­ing habit of sav­ing di­rectly to the cloud rather than your lo­cal OneDrive folder. To stop this be­hav­iour, open the of­fend­ing Of­fice app, then select the File tab and click Op­tions. Switch to the Save sec­tion and tick ‘Save to Com­puter by de­fault’ be­fore click­ing OK. New doc­u­ments will now be saved on your PC.

Shared link

Browse to the file or folder that you wish to share us­ing File Ex­plorer on your PC. Right-click it and you will be able to choose ‘Share a OneDrive link’ to share a read-only (and down­load) link, or ‘More OneDrive shar­ing op­tions’ to cre­ate a link with edit­ing and read-only char­ac­ter­is­tics – handy for col­lab­o­ra­tive projects.

Ac­cess link

A link will be gen­er­ated for you to share with others. When a re­cip­i­ent gets a mes­sage from you con­tain­ing a link, they can click it and ac­cess the file or folder us­ing the OneDrive web in­ter­face. They can view or down­load the items with­out log­ging in or click ‘Add to my OneDrive’ to edit files through their own ac­count.

Per­mis­sions

If you want to view and man­age a shared folder’s per­mis­sions, browse to it in your web browser and click the ‘i’ but­ton, then click ‘Change per­mis­sions’ un­der ‘Has ac­cess’. Click a link or a per­son to edit the level of ac­cess that they have or re­move them com­pletely. This is use­ful if you want to tem­po­rar­ily share items with them.

OneDrive can be set to give you ac­cess any file on your PC from a re­mote com­puter, per­fect if you’re the for­get­ful type.

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