Group vacationing? Make sure to set boundaries
When travelling in a group, don’t take off without a budget
Even the best-laid vacation plans can backfire financially without clear boundaries, writes Lesley-anne Scorgie. Two years ago I went on a group vacation with nine other people into the Muskokas. On Day 1 it was blissful: warm temperatures, great views, wonderful friends, and the low cost made my frugal heart flutter with joy.
But by Day 3, I was ready to hitchhike my way back to the city. Nothing could have prepared me for the drama amongst my friends.
Everyone started with good intentions. Then grudges arose around unfair distribution of groceries and cottage cleanup duties. To avoid the thick tension, I spent the majority of my time chilling on the dock ... alone.
Sharing vacations and vacation properties with family and friends is a fabulous way to shave costs. But without clear boundaries, even the best-laid plans can backfire financially and personally, Here’s how to do it right.
Pick a travel partner with the same money mindset Not all people should vacation together, especially when someone has a history of bad financial behaviours, such as squabbling over restaurant bills or “forgetting” to repay you .
The best travel buddies are financially aligned, meaning they have similar values around tipping, flight upgrades, travel insurance as well as budgets for food and accommodation. If a financial challenge (like a flat tire) arises while on holiday, savvy travel partners use respectful communication to come to a fair financial resolution.
Hands down, the best way to avoid conflict when travelling with others is to split costs evenly. Simply tell the service provider at your restaurant, hotel or amusement park that you require the bill to be equally split. If you have to prepay for tickets, ask your travel partners to e-transfer you their portion the same day the charges are incurred.
Whatever you do, avoid “I’ll pick it up next time” scenarios. Resentment will build quickly.
Distribution of duties House swaps, through a company like Homeexchange.com or Airbnb, are a fabulous way to reduce accommodation costs compared to hotels. However, in the majority of these cases, your party will be on the hook for daily cleaning, cooking, dishes and laundry. Before you board your flight, establish a clear set of expectations around who is responsible for what.
Sharing property with family Many Canadians jointly own all manners of vacation houses with their siblings, parents or children.
But it’s necessary to determine who is responsible for paying the property taxes, cutting the grass, filling up the boat, buying groceries, and most controversially, managing the calendar of ‘who uses the property when.’ It’s generally best to appoint a leader within the family who can assign responsibilities, request appropriate payments and negotiate schedules.
I recently came across a Vancouver-based Sharedkey that automates that very scheduling process; they will soon launch a budget tool to help families manage their vacation properties.
The entire family can access the calendar and information about the property, right down to which days of the week the recycling and garbage bins are picked up.
Whatever style of vacation you choose, save your portion of the costs in advance. That way you won’t get slapped with massive credit card bill upon your return.