Munson Fire Hall date of completion on schedule
Continued from March 28
CAO Bremer, PW Supervisor Pratt and Assistant PW Supervisor Black met with engineers from Stantec Consulting regarding road and bridge files. File BF71779, for which the tender was awarded to Unsurpassable, was reviewed. Unsurpassable has requested to move the construction date up to March and April of this year; however, our engineers have advised against this due to potential road bans, frost in the ground, and possible school bus detours. A decision was made to continue with the original construction plan for July and August 2018. A review of the bridge files was also undertaken and an action plan for addressing the substantial list will be developed by PW Supervisor Pratt and Stantec engineers. • Stantec will be providing an estimate of the cost savings if the County returned to 3:1 slopes instead of 4:1 slopes. Stantec is strongly recommending that we remain with the 4:1 slopes as per AB Transportation standards. • A road meeting needs to be scheduled to review the 10-year road plan, bridge replacement and repair files, gravel program, etc. • Sharon White has been organizing and coordinating the changes required under the National Safety Codes. Training has been scheduled for our staff and volunteer firefighters on March 9, 2018 and consists of four courses: hours of service (timesheets), trip inspections, cargo securement, and weight and dimensions. Sharon and Gary have also been implementing a maintenance and safety program which is due by March 7, 2018.
Council was provided with a draft convention schedule for the 2018 AAMDC Spring Convention and Trade show to be held March 19-21, 2018 in Edmonton, AB. Hotel rooms have been reserved at the Westin Hotel and confirmation numbers will be provided to attendees at the next Council meeting. There will be a Mayor/Reeves Liaison Meeting at 3:00 p.m. on the Monday for which agenda items are to be submitted in advance. There will also be a Genesis meeting at 4:00 p.m. for which the County can submit a proxy.
At 10:00 a.m., Al Pratt, Public Works Supervisor, attended the meeting and reviewed his Public Works Report with Council. Highlights of his report included the following: • The PW crew has con
tinued with ploughing and sanding with tandems and one-ton; ploughing and winging with spare graders; snow removal in hamlets; tree cutting and bucking into firewood; brushing; installing temporary signage; scrap metal run to Brooks; hauled unit #601 to Calgary; garbage run; and sump clean-out in County Shop. • Buck continues with the regular maintenance of the County’s light duty fleet and CVIPs of the light duty vehicles. • Gary, Kevin and Thomas have been doing regular maintenance of the County’s heavy-duty equipment and CVIPs for same. • Gary and Sharon are implementing a new pretrip book and maintenance schedule as per the AB Transportation audit. • The grader men have been winging and ploughing snow, as well as opening roads for the brusher and clearing roads after the brusher is done. • PW Supervisor Pratt has been responding to a couple of snow complaints; completing paperwork; Road Data inspections including safety concerns over frac crew’s hose reels; inspection of Mixcor and Moench pits to ensure stakes were still visible and marked clearly so that surveyors can complete gravel survey; reviewed five Safe Work Procedures at February Safety Meeting; met with sales personnel.
Councillor Rew expressed concern over safety issues surrounding a fracking unit operated by Marquee Energy Ltd. The hose reels are sitting on the road and are a potential driving hazard. There is pipe going across the road, the signage is inadequate, the road crossing is poor, and the reels need to be moved off the road to a staging area or approach/ access. The current road use agreement for this construction, which has not been signed by the County Administration, does not specify any requirements in relation to signage/safety. PW Supervisor Pratt will contact Marquee Energy to get our concerns over this current issue resolved asap. Councillor Rew would like to have a formal review of the Road Use Agreement template to ensure that signage and road safety issues are addressed in future agreements where construction affects the motoring public. The format of the road use agreement template will be reviewed at a future safety meeting and at the next road meeting.
The annual Road Tour has been tentatively scheduled for April 26, 2018 at 8:30 a.m. The Road Meeting has been tentatively scheduled for April 27, 2018 at 9:00 a.m.
The Government of Alberta and the Oil and Gas sector have been working on getting a more consistent approach to oil and gas machinery and equipment (M&E) assessments across all Local Governments. Starland County currently has a contract assessor and have had very few complaints regarding our M&E tax assessments. We have been asked to sign an agreement to become part of the hybrid contract whereby Alberta Municipal Affairs will eventually be the assessor for all designated industrial properties. The transition period is over three years, during which our contracted assessor will provide the M&E assessment information to Municipal Affairs Assessment Branch. The assessments will be sent to Municipal Affairs in a format prescribed by them which will be consistent throughout Alberta. Designated Industrial Properties (DIP) will be levied a fee to compensate for the expense involved in this assessment transition process. Most counties have already signed these agreements with the province.
MOVED that Starland County enter into an agreement with Alberta Municipal Affairs to become part of the Transitional Hybrid Delivery Model for Assessment of Designated Industrial Property (DIP) over the next three-year period, commencing January 1, 2018 to December 31, 2020; and that the Reeve and CAO be authorized to endorse this Agreement on behalf of Council. CARRIED UNANIMOUSLY.
CAO Bremer reviewed the 2017 CompStat Report from the Drumheller RCMP with Council. Some statistics of note included: • A 17% increase in calls for service from 2016. • 45.15% of calls were from Starland County zone.
CAO Bremer reviewed proposed Bylaw 1130 with Council which would authorize Administration to access short-term financing up to a ceiling of $5,000,000.00 (which includes $30,000.00 allowance for Mastercard) until the majority of tax revenues are realized in September/October. Council has previously discussed options to move up the tax payment deadline to reduce any borrowing requirements but decided against this strategy so that farmers had an opportunity to harvest their crops and generate revenues to pay their taxes.
MOVED that Bylaw No. 1130, a Bylaw of Starland County, to authorize the County to enter into shortterm borrowing arrangements in 2018 for the purpose specified in Section 256 of the Municipal Government Act, be given Third and Final Reading. CARRIED UNANIMOUSLY.
Council reviewed a petition that has been submitted to the County in relation to a proposed Solar Power Farm Development on SW &E ½ 28-29-20-W4M. Starland County Council discussed this matter, however, an application for this proposed development has not yet been received.
Manager Riep attended the meeting at 1:55 p.m.
The regular Council meeting recessed at 1:55 p.m. to allow for the Public Hearing of Bylaw No.1129 to amend the Land Use Bylaw No. 1125.
The regular Council meeting resumed at 2:05 p.m.
Amending Bylaw No. 1129, to amend Land Use Bylaw 1125, was given a final review.
MOVED that Amending Bylaw No. 1129, a Bylaw to amend Land Use Bylaw No. 1125, amending this document to comply with the new provisions of Section 9(3) and Section 12(4) of the revised Municipal Government Act, be given Second Reading. CARRIED UNANIMOUSLY.
MOVED that Amending Bylaw No. 1129, a Bylaw to amend Land Use Bylaw No. 1125, amending this document to comply with the new provisions of Section 9(3) and Section 12(4) of the revised Municipal Government Act, be given Third and Final Reading and Finally Passed. CARRIED UNANIMOUSLY.
Manager Riep reviewed his Municipal Services Report with Council. Highlights of his report included the following:
• The mechanical and electrical work on the Munson Truck Fill is now underway. The next step will be the disinfection and testing of the supply line to the truck fill as well as the chlorination and disinfection of the holding tank. • Further repairs are required on the Craigmyle emergency back-up fire pump. Currently, there is no fire pump support or emergency pump ability for the town. Repair parts should be available next week. • The new coin or PIN pad at the Craigmyle water station will be installed shortly. Prep work includes re-plumbing portions of the piping inside the building and installing several valves and back flow prevention devices. • New gas heaters have been installed at the CLV and new Munson Truck fill stations to replace electric heaters. • Danielle has been assisting in completing the annual water reports for all the various systems in the County. The reports include a summary of all the daily detailed data as well as information on each system, any deficiencies, repairs, and analytical reports. • The Munson Fire Hall project continues to be on target with an anticipated completion date of April 15, 2018. • There has been a steady stream of fire permits issued recently due to the optimal weather conditions. A house demolition permit has also been issued. • The annual inspection and certification of Self-Contained Breathing Apparatus used by fire services has been completed by Valen Industries. • The inspection and recertification of all the County fire extinguishers has been completed in February 2018. • Rocky Mountain Phoenix recently completed repairs and replaced some valves and gaskets on the Craigmyle Fire Truck. There are still some further repairs and equipment replacements required for this unit. • Alberta Environment and Parks has approved a boat launch to be built at the Morrin Bridge site. Starland County will be deemed the owner/operator of the boat launch and will have to follow certain guidelines with respect to repairs and maintenance of the facility. • Manager Riep has been working on the following: road crossing and utility crossing agreements; mechanical work on Munson Truck Fill; supplies and equipment; mechanical upgrades to Morrin and Munson stations; Craigmyle water cistern; truck repairs; fire permits; fire equipment needs; mechanical repairs to Craigmyle water station; MOU with Petroleum Tank Management Association of Alberta; subdivision inquiries; staffing schedules and water inspection compliance; private access approach consents.
There was further discussion regarding the proposed solar power farm development on SW & E1/2 28-2920-W4M. Manager Riep will contact the developers.
Councillor Marshall advised Council that Henry Kroeger Water System and the Village of Delia will be installing a new water tank that will increase water storage in Delia and assist with increasing capacity on the water line. The current capacity in the existing water tower is 10,000 gallons.
There were some questions from Council regarding the required set-back distance from the road allowance for any improvements. Manager Riep advised that the set back is measured from the edge of the road allowance. Manager Riep will check the property improvement in question.
Manager Riep departed the meeting at 2:57 p.m.