KEEPING YOUR MAIL
ORGANISED AND MANAGEABLE
Just as many of us have this tendency to dump all our files in My Documents or the desktop, we mostly keep all our mail in the Inbox. Over time, the mail accumulates and we forget where we saved what. To avoid this mess, learn to find a specific, obviously-named and logically locatable folder for all the files on your system. Create folders systematically and label them according to the appropriate subject, topic or sub-topic. This will not only make it simpler and quicker to locate files in a jiffy even after several weeks or months, but also help you backup folders without any confusion. Similarly for e-mail. Keep only actionable mail in your Inbox. Move what you have already taken action, or would need later, to an appropriately named folder or subfolder. Definitely filter those chuckle forwards out of the Inbox and keep them in a separate folder. And positively delete what you don’t need. You don’t need us to tell you how unimportant trivia accumulates and starts swamping the vital and the necessary. Ever heard of Email Stripper? Wipe that leery grin off your face. Email Stripper (www.papercut.com/emailstripper.htm) does not reveal any scantily clad forms of the female persuasion whatsoever.
Yes, it may come with an overly suggestive Strip It button too, but it somberly removes just those ugly series of greater-than signs (>) and similar formatting characters from the emails you forward and reply to. So when you next receive a messy looking e-mail littered with a string of >>>>>> signs that you want to forward to someone else, run it through Email Stripper first to clear the clutter.
The program also deletes the gaping breaks between lines. This means that you hardly have to do any formatting yourself to make the forward look tidy. Apart from e-mail forwards, you will find it invaluable for cleaning out lengthy and threaded e-mail conversations which can get rather tedious to scroll through sometimes.