How to keep your Em­ploy­ees Safe On the Cloud

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Tak­ing the time to prop­erly in­tro­duce your staff to a new sys­tem and en­sur­ing they re­ceive suf­fi­cient train­ing in the best ways of us­ing such sys­tems and how to en­sure the safety of their per­sonal data while do­ing so is es­sen­tial if you want the tran­si­tion to be as smooth as pos­si­ble

Mi­grat­ing your of­fice sys­tems to the cloud brings many ben­e­fits to your work­place such as lower costs and in­creased ef­fi­ciency. It can also make life eas­ier for your em­ploy­ees.

Tak­ing the time to prop­erly in­tro­duce your staff to a new sys­tem and en­sur­ing they re­ceive suf­fi­cient train­ing in the best ways of us­ing such sys­tems and how to en­sure the safety of their per­sonal data while do­ing so is es­sen­tial if you want the tran­si­tion to be as smooth as pos­si­ble. A good way to bring your em­ploy­ees on board is by high­light­ing the many ben­e­fits the cloud has to of­fer.

Proper train­ing is es­sen­tial as most cloud providers, such as Ama­zon Web Ser­vices ( AWS), op­er­ate a shared re­spon­si­bil­ity model. Know­ing how to im­ple­ment AWS cloud se­cu­rity best prac­tices to iden­tify in­ci­dents of mis­use helps keep both your com­pany and your em­ploy­ees safe. Here’s how to keep your em­ploy­ees safe on the cloud.

Ad­di­tional Lay­ers of Se­cu­rity

Cloud se­cu­rity sys­tems are con­stantly mon­i­tored for signs of ma­li­cious ac­tiv­ity, mean­ing your staff can fo­cus on their work and worry less about ac­ci­den­tally upload­ing a virus to your com­pany net­work.

Many em­ploy­ees be­lieve they are not im­por­tant enough to the com­pany to be a tar­get of an at­tack, but this is ex­actly the kind of think­ing that can cause dif­fi­cul­ties. The most so­phis­ti­cated hack­ers will ac­tu­ally tar­get low-level em­ploy­ees for this pre­cise rea­son. They also re­al­ize that if some­one higher up the cor­po­rate lad­der re­ceives a re­quest from some­one within the com­pany, rather than via a sus­pi­cious email, they are far more likely to re­spond pos­i­tively.

One pos­si­ble strat­egy that can help pro­tect em­ploy­ees from their own short­com­ings is to limit and fil­ter out at­tach­ments ar­riv­ing onto the com­pany net­work via email or so­cial me­dia links. Such at­tach­ments are of­ten the sources of the ma­li­cious files that go on to cause prob­lems with com­pany sys­tems.

Al­though such a move seems dra­matic, it is highly ef­fec­tive and, ac­cord­ing to se­cu­rity ex­perts, has a far lower im­pact on the abil­ity of em­ploy­ees to carry out their day to day du­ties than many em­ploy­ees ini­tially be­lieve.

Safe Shar­ing

Us­ing the cloud makes it pos­si­ble for your em­ploy­ees to col­lab­o­rate and share work with­out com­pro­mis­ing their per­sonal se­cu­rity. Rather than hav­ing to take home a spe­cific flash drive or com­puter, or move a piece of equip­ment from one of­fice to an­other, all their work can be done through shared on­line ac­cess.

A cloud-based sys­tem also means that, if a mem­ber of staff is out of the of­fice and re­quires ac­cess to a par­tic­u­lar file, they can do so se­cu­rity by us­ing any com­puter con­nected to the in­ter­net. This means they never have to worry about ar­riv­ing at a meet­ing hav­ing for­got­ten the files they need for a key pre­sen­ta­tion.

Bet­ter Work/Life Bal­ance

In ad­di­tion to keep­ing your em­ploy­ees safer while they are on­line, cloud com­put­ing can also im­prove the qual­ity of their lives. Re­search has shown that work­ers who have ac­cess to and make use of cloud-based ap­pli­ca­tions are hap­pier at work, likely to re­main in their jobs for longer and more sat­is­fied with their work/life bal­ance.

Cloud-based so­lu­tions have also been shown to boost pro­duc­tiv­ity, the level of ex­cite­ment about an em­ployee’s job and the amount of suc­cess they achieve within their roles.

Limited Ac­cess

One of the big­gest threats any com­pany has to face is that posed by its own em­ploy­ees. Work­ers with a grudge who man­age to gain ac­cess to sen­si­tive files or doc­u­ments can cause havoc by pass­ing them on to ri­val firms or leak­ing de­tails of new de­vel­op­ments or re­search re­sults ahead of time.

An­other ad­van­tage of cloud com­put­ing is that it sim­pli­fies the process of en­sur­ing em­ploy­ees are only able to gain ac­cess to the files they are au­tho­rized to work with. Cloud sys­tems also make it eas­ier to track down at­tempts to by­pass such sys­tems.

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