Time to meet
A meeting is a good time to exchange ideas and come to some agreement.
MEETINGS are held in almost every company and business firm to convey knowledge and information, discuss crucial issues, investigate projects and make decisions.
In business, various problems crop up from time to time, requiring immediate resolution. Participants have to exchange opinions, analyse issues, propose strategies and arrive at a common stand.
Although there are arguments and disagreements, the chairperson has to monitor the situation and see that everyone reaches a consensus by the end of the session.
A meeting is part and parcel of a company’s life and is essential to the success of the organisation. Some workers may find meetings monotonous and unproductive, but meetings go beyond sharing information and viewpoints; they foster and strengthen mutual understanding and reveal to team members the importance of taking a united approach towards tackling corporate problems.
An agenda guides the meeting and provides subject matters for discussion. It lists the topics and sets the scope for brainstorming. Although other topics are important, they should not be discussed in depth at the meeting if they are not included in the agenda. The agenda, which also indicates the objectives of the meeting, should be sent to all participants well in advance of the meeting.
If the chairperson finds that the arguments and counter-arguments are heading nowhere, he should postpone discussion of the topic to another meeting. It is then proper to proceed to the next topic. If a certain topic merits further discussion, include it on the coming agenda.
Here are some common expressions used in a meeting: Welcoming and introducing participants Please join me in welcoming Cik Zuhairah ... It’s a pleasure to welcome Mr Krishnan ... I’d like to introduce Mr Pritam ... I don’t think you’ve met Dr Hanafi ... Stating the objectives We’re here this afternoon to discuss ... Our aim is to look into the revised employment act ... I’ve called this meeting in order to ... Apologising on behalf of an absentee I’m afraid Mr Yong can’t be with us today. He has gone to Shanghai ... I have received an apology for the absence of Madam Vijaya, who is in Paris negotiating a business project ... Reading the minutes of the last meeting First, let’s go over the minutes of the last meeting, which was held on ... Please read the minutes of our last meeting, which was held on ... After that could someone kindly propose the minutes be passed, and could someone else second it. Requesting a brief report John, can you tell us how our condominium project is progressing? Cik Azizan, how is the sales promotion campaign coming along? Sundram, when can our videoconferencing facilities be ready? Introducing the agenda Please refer to the agenda today ... There are four items on the agenda. First, ... I suggest we look at item 3 first ... Appointing duties Ms Susila has agreed to take the minutes ... Cik Fatimah, would you mind taking the minutes? Introducing the first item Let’s start with item 1 ... Shall we start with item 1 ... The first item on the agenda is ... Closing an item I think that covers the first item ... Shall we leave that item? If nobody has anything else to add, let’s move on to item ... Next item Let’s move on to the next item ... The next item on the agenda is ... Summarising Before we adjourn the meeting, let me summarise the main points ... To sum up, ... In brief, ... Shall I go over the main points? Finishing up Good, we have covered all the items ... Is there any other matter? Proposing the next meeting Shall we fix the next meeting? So, the next meeting will be on Aug16 at 2pm, at the same place. What about the following Wednesday? Thanking participants for attending Thank you all for attending. Thanks for your participation. Closing the meeting The meeting is adjourned. We have come to the end of our meeting. n Yong Ah Yong is a lecturer at UTAR (Perak). MANY words are used to describe the cacophony of sounds which bombards us every day. Is it a squeak or a squelch of delight? Do people avoid you when you squall or squawk? Using the right word helps you to convey your feelings effectively. Will the test below make you chuckle or whine? Fill in the blanks with the right answer. 1. She ___ in amusement when she saw her son’s red hair. A. chuckled B. whined C. purred D. hissed 2. The patient was ___ in pain when he was brought in. A. bubbling B. hooting C. groaning D. sniffing 3. The captain was ___ his orders loudly. A. purring B. hissing C. hooting D. barking 4. With a ___ of boredom, he left the lecture hall quickly. A. groan B. grunt C. sigh D. hiss 5. It was very rude of the students to ___ in mockery at their rival team during their hockey match. A. whine B. groan C. hoot D. bark 6. The baby is ___ for milk as he is hungry. A. chuckling D. hissing 7. I recognise her ___ of laughter because of her shrill voice. A. howl B. whine C. grunt D. snarl 8. I can hear the ___ of tyres whenever I drive on my tiled driveway. A. hiss B. screech C. whine D. squeal 9. A ___ fell over the neighbourhood where the murder was committed. A. hush B. sigh C. hiss D. purr 10. The witty speaker made his audience ___ with laughter. A. groan B. grunt C. roar D. purr 11. From my apartment, I can hear the wind ___ every night. A. bubbling B. howling C. hissing D. whining 12. She ___ at me to not touch her new blender. A. whined B. groaned C. squawked D. screeched 13. With a ___ of anger, she stormed out of her husband’s office.
B. howling C. sighing Answers: 1.A 2.C 3.D 4.B 5.C 6.B 7.A 8.B 9.A 10.C 11.B 12.D 13.B 14.D 15.B 16.A 17.C 18.C 19.A 20.B 21.C 22.D 23.C 24.B 25.D 26.A 27.D
C. croaking A. sigh B. snort C. groan D. purr 14. The students ___ with irritation at the latecomers for the fire drill. A. snarled B. howled C. hooted D. grunted 15. The children ___ with delight as they played on the beach. A. howled B. squealed C. squawked D. squelched 16. She stormed out of the dingy shop with a ___ of contempt. A. grunt B. screech C. squeal D. squall 17. Ann marched into the shop ___ about the fake ruby ring sold to her. A. sighing B. chuckling C. squawking D. squeaking 18. My sleep is interrupted by ___ stray cats every night. A. hissing B. hooting C. squalling D. squealing 19. The door ___ open, and I saw him lying on his bed. A. squeaked B. squalled C. squawked D. squelched 20. Whenever she ___, she is irresistible. A. barks B. purrs C. hisses D. hoots 21. He was ___ in a low voice because of his sore throat. A. bellowing B. barking D. howling 22. I heard the ___ of boots in the muddy field outside. A. squealing B. squeaking C. squalling D. squelching 23. Her ___ of alarm awakened everyone in the dormitory. A. snort B. grunt C. squeal D. squelch 24. It is unkind of her to ___ with scorn at the gift made by the children. A. bubble B. sniff C. squeal D. squeak 25. The boy’s ___ of fear was clearly heard from the basement. A. snort B. snort C. squall D. squeal 26. His disrespect is shown by the way he ___ at his mother. A. snarls B. squalls C. squeaks D. squeals 27. He likes to ___ at his wife whenever he is angry. A. groan B. moan C. purr D. bellow