RM1.56m worth of medicine con­tracts bounded by LoA

The Sun (Malaysia) - - NEWS WITHOUT BORDERS -

FIVE OUT of 45 medicine pro­cure­ment con­tracts made by the Min­istry of Health through ten­der or quo­ta­tions worth RM1.56 mil­lion was not bound by a for­mal con­tract but guided by Let­ter of Ac­cep­tance (LoA).

The 2015 Au­di­tor-Gen­eral’s Re­port (Series 2) re­vealed that al­though the man­age­ment of medicine sup­plies in the min­istry was gen­er­ally sat­is­fac­tory and achieved its ob­jec­tives there were some weak­nesses that need to be ad­dressed.

It also re­vealed that 31 LoAs for pro­cure­ment con­tracts au­dited at State Health De­part­ments (JKN), Dis­trict Health of­fices (PKD) and state phar­macy lo­gis­tic af­fairs branches (CFLN) were signed af­ter the con­tract com­mence­ment date be­tween six to 34 days.

It said that penalty claims due to medicines “late delivery un­der APPL (Ap­proved Price Prod­uct List) and the min­istry’s pro­cure­ment con­tract” were still pend­ing and there was no penalty clauses pro­vided in the event of a late delivery on medicine sup­plies made through di­rect pur­chases.

The re­port added that ac­cep­tance of medicines in six lo­ca­tions were not ver­i­fied at 100% ca­pac­ity and the medicine stock lay­out in CFLN/PKD/MOH’s phar­macy store did not com­ply with the stip­u­lated pro­ce­dures.

It also re­vealed that the store’s se­cu­rity was less than sat­is­fac­tory as medicine stocks were kept in an un­locked room with an un­latched back-door as well as not ob­serv­ing the ceil­ing limit for stock level at be­low 50cm.

In ad­di­tion, there were a few stores with cracked/bro­ken/torn off ceil­ings, leak­ages in the air con­di­tion­ing sys­tem and had un­avail­able or ex­pired fire ex­tin­guish­ers.

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