‘Think in ink’ to keep track of work

Matamata Chronicle - - Your Paper, Your Place - JOHN BROS­NAN

It’s busy on farm, calv­ing, new staff, long hours, but even with all this go­ing on it is cru­cial that you re­mem­ber to ‘‘Think in Ink’’ and write things down.

Ev­ery­thing from what you plan to do on farm in your weekly meet­ings, to all health and safety, writ­ing it down will help you have bet­ter sys­tems and bet­ter records should they ever be called upon.

Health and safety – write it down. This is the only way to prove that you have poli­cies and sys­tems in place should an in­spec­tor visit.

Train­ing staff – write it down, shows that you went through train­ing pro­cesses with them. Doc­u­ment what you showed them and dis­cussed with them. De­tail when you did this, whether it was their first train­ing ses­sion or a re­fresher. This will help if you have is­sues fur­ther down track.

Staff con­cerns that you speak to them about – write it down, this is highly likely to be use­ful later. There is no such thing as a ca­sual con­ver­sa­tion with staff, if you have any con­cerns with staff, even a coach­ing con­ver­sa­tion you should keep a record of.

So in sum­mary even though you are busy any­thing around staff ori­en­ta­tion, train­ing, health and safety def­i­nitely record it. This also in­cludes em­ploy­ment records, timesheets, em­ploy­ment agree­ments, leave records. You got – they should all be recorded.

John Bros­nan, Hu­man ad­vi­sor at Coop­erAitken Ac­coun­tants, Mor­rinsville, Mata­mata and Thames, DDI 07 889 8838 or email john@coop­eraitken.co.nz.

John Bros­nan.

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