Of­fice 365 and Of­fice 2010 come to­gether

Enterprise - - Business tools -

On in­di­vid­ual ba­sis, Of­fice 365 pro­vides email (via Ex­change On­line), doc­u­ment col­lab­o­ra­tion (via Share­point On­line), and in­stant mes­sages and on­line meet­ings us­ing Lync On­line. It also pro­vides fea­tures such as free/busy cal­en­dar shar­ing with Out­look, ac­cess to your email and cal­en­dar us­ing mo­bile de­vices, doc­u­ment ver­sion con­trol, web-based viewing and edit­ing of Of­fice doc­u­ments plus voice and video calls to oth­ers in the same work­place.

Un­der the cur­rent rage of cloud ser­vices, Mi­crosoft’s Of­fice 365 has come up with the at­trac­tion of syn­chro­niz­ing with Mi­crosoft Of­fice 2010. It claims to sim­ply ac­ti­vate many fea­tures of Mi­crosoft Of­fice. For in­stance, sched­ul­ing meet­ings is easy since the user can au­to­mat­i­cally see a col­league’s free/busy in­for­ma­tion in his cal­en­dar. On merg­ing with Of­fice 365, Mi­crosoft Word of­fers fea­tures such as check­ing doc­u­ments in and out and ver­sion con­trol; it uses the URL of the file as eas­ily as if it were stored lo­cally.

The user may be work­ing on Mi­crosoft Word, Ex­cel, Pow­erpoint and Onenote, since the doc­u­ment is in cloud - all in­ter­act with Of­fice 365 to pro­vide pres­ence in­for­ma­tion and ac­cess via the Re­cent list and ver­sion con­trol. The cloud fea­ture also en­ables co-author­ing of a doc­u­ment, with two or more per­sons ac­cess­ing the doc­u­ment for edit­ing.

There is a unique case with Pow­erpoint - the E plans for Of­fice 365 in­clude the abil­ity to cre­ate a Pow­erpoint slide li­brary. This al­lows the user to pub­lish a deck to Share­point on­line and then later build a new deck by se­lect­ing just the wanted slide. This way, the on­line slide is up­dated and the user’s deck is au­to­mat­i­cally re­freshed with the new con­tent.

Onenote has built in the abil­ity to open a Onenote note­book stored in Share­point On­line and keep it syn­chro­nized with the user’s PC. This note­book can be shared with other peo­ple in or­der to have a com­mon workspace for keep­ing de­tails, forms or other in­for­ma­tion that needs to be dis­trib­uted. At the work­place, Ex­cel sheets are mostly re­quired by sev­eral peo­ple to use in or­der to keep up to date. Share­point On­line has a use­ful fea­ture that al­lows “Im­port a Spread­sheet”. Once im­ported, mul­ti­ple users can up­date the list. Once the list is fi­nally up­dated, Share­point sends a no­ti­fi­ca­tion email to the ini­tial user who can eas­ily ex­port the list again to Ex­cel.

Thus, Of­fice 365 has en­hanced Mi­crosoft Of­fice 2010 to work in ways that are not pos­si­ble when work­ing on a sin­gle PC.

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