WORK ON THE FLY
Here are ten tips from the career experts at Bayt.com to help you to make the most of your time at work.
Qatar Today talks to some of the big players in the enterprise mobility industry who tell us about the explosive-adaptation of this concept and how it is changing the face of operations at companies of every size and in every sector.
BETWEEN CONSTANT MEETINGS, PHONE CALLS AND EMAILS, STAYING PRODUCTIVE AT WORK CAN BE A CHALLENGE. HOWEVER, THE ODDS OF BEING PRODUCTIVE CAN BE GREATLY IMPROVED BY TAKING SOME SIMPLE STEPS IN ORDER TO STAY EFFICIENT.
1. Don’t let e-mails take over your day
These seemingly tiny activities, such as checking and replying to your e-mails, can, over the course of a day, add up to large amounts of time that not only cause your day to slip away, but also distract you from completing your tasks. If replying to or disposing of an e-mail takes less than two minutes, do it right away. Otherwise, keep it for later. Also, send less to receive less: keep your e-mails short, and write fewer of them.
2. Eliminate unnecessary meetings
Face-to-face communication is essential (e-mail is fraught with misinterpretation), but be ruthless about protecting your time. Avoid any meeting that isn't truly necessary.
3. Learn how to say ‘no’
While everyone wants to be a good team play- er, saying ‘no' is sometimes the right thing to do. If you are not the best person for a task or if you have other pending deadlines, it is OK to turn down a work request.
4. Make lists
Creating to-do lists is perhaps the single most important productivity booster. Keep multiple lists: the short-term ‘must-dos' and the longer-term items. Also, clearly define the tasks that can be delegated, and then actually delegate them. Divide your to-do list into three different sections: (1) What you have to do now. (2) What you have to do in the next few days. (3) What can wait until later. That way, you always know what's coming next, and you don't have to worry about forgetting something.
5. Finish the tasks you dread most first
Procrastination settles in during a regular day at work for several reasons. One common problem is the requirement to complete least-favourite tasks. The best way to put an end to procrastination before it even comes into the picture is to finish the tasks that we dislike. As soon as those are done, the rest of the day becomes less challenging or more exciting, with greater productivity!
6. Swear off social media
If you don't need it for work, save Facebook for home and turn off Twitter during the work day. Social media was mentioned as the top source of distraction at work by 25% of MENA professionals in the Bayt. com ‘Distractions at Work in the MENA' poll, December 2013.
7. Clear your desk
Spend the last 15 minutes of each work day cleaning your desk. Trash what you don't need and file things once a day. If your desk is messy, you'll almost certainly struggle to stay productive. Get magazine files, drawers and helpful storage solutions to keep your desk in order. De-clutter and get organised and you'll start each day with a clean slate!
8. Make use of technology
There are amazing tools that you can use in the office to save time and ultimately make you more productive during the working day. Use GoogleDocs to collaborate with colleagues on documents. Use calendar planning tools to sync your schedules with your team. Using Skype for video conferencing is a much more efficient way of hold- ing meetings and potentially reduces the need to travel. Also, work with your IT team to see if they have any suggestions for which new technologies can be used to save time.
9. Take frequent breaks
People underestimate the importance of taking a break during the working day. While it's important to be dedicated to your job, sitting and staring at a computer screen for hours at a time can actually be counterproductive. So get up, walk around the office and take a few minutes for a ‘mental break'. A short, five-minute walk will not only clear your head, but will also help get the blood flowing. According to the Bayt.com ‘Distractions at Work in the MENA' poll, only 19% of professionals in the MENA take the recommended break-time every 2-3 hours.
10. Limit multitasking
Sounds unreasonable for today's professional, right? The truth is we'd all be much more productive if we stopped multitasking. In fact, career experts agree that the brain serves you better if you only focus on one thing at a time. So block out time to do specific tasks, and don't switch from one activity to another at any given time.
Being productive at work requires focus and energy. And if you think you could be more productive at the office on any given work day, you probably could. Try implementing these tips into your work routine and you will not only see greater productivity, but also increase efficiency, and achieve better performance results