WORK ON THE FLY

Here are ten tips from the ca­reer ex­perts at Bayt.com to help you to make the most of your time at work.

Qatar Today - - INSIDE -

Qatar To­day talks to some of the big play­ers in the en­ter­prise mo­bil­ity in­dus­try who tell us about the ex­plo­sive-adap­ta­tion of this con­cept and how it is chang­ing the face of op­er­a­tions at com­pa­nies of ev­ery size and in ev­ery sec­tor.

BE­TWEEN CON­STANT MEET­INGS, PHONE CALLS AND EMAILS, STAY­ING PRO­DUC­TIVE AT WORK CAN BE A CHAL­LENGE. HOW­EVER, THE ODDS OF BE­ING PRO­DUC­TIVE CAN BE GREATLY IM­PROVED BY TAK­ING SOME SIM­PLE STEPS IN ORDER TO STAY EF­FI­CIENT.

1. Don’t let e-mails take over your day

These seem­ingly tiny ac­tiv­i­ties, such as check­ing and re­ply­ing to your e-mails, can, over the course of a day, add up to large amounts of time that not only cause your day to slip away, but also dis­tract you from com­plet­ing your tasks. If re­ply­ing to or dis­pos­ing of an e-mail takes less than two min­utes, do it right away. Oth­er­wise, keep it for later. Also, send less to re­ceive less: keep your e-mails short, and write fewer of them.

2. Elim­i­nate un­nec­es­sary meet­ings

Face-to-face com­mu­ni­ca­tion is es­sen­tial (e-mail is fraught with mis­in­ter­pre­ta­tion), but be ruth­less about pro­tect­ing your time. Avoid any meet­ing that isn't truly nec­es­sary.

3. Learn how to say ‘no’

While ev­ery­one wants to be a good team play- er, say­ing ‘no' is some­times the right thing to do. If you are not the best per­son for a task or if you have other pend­ing dead­lines, it is OK to turn down a work re­quest.

4. Make lists

Cre­at­ing to-do lists is per­haps the sin­gle most im­por­tant pro­duc­tiv­ity booster. Keep mul­ti­ple lists: the short-term ‘must-dos' and the longer-term items. Also, clearly de­fine the tasks that can be del­e­gated, and then ac­tu­ally del­e­gate them. Di­vide your to-do list into three dif­fer­ent sec­tions: (1) What you have to do now. (2) What you have to do in the next few days. (3) What can wait un­til later. That way, you al­ways know what's com­ing next, and you don't have to worry about for­get­ting some­thing.

5. Fin­ish the tasks you dread most first

Pro­cras­ti­na­tion set­tles in dur­ing a reg­u­lar day at work for several rea­sons. One com­mon prob­lem is the re­quire­ment to com­plete least-favourite tasks. The best way to put an end to pro­cras­ti­na­tion be­fore it even comes into the pic­ture is to fin­ish the tasks that we dis­like. As soon as those are done, the rest of the day be­comes less chal­leng­ing or more ex­cit­ing, with greater pro­duc­tiv­ity!

6. Swear off so­cial me­dia

If you don't need it for work, save Face­book for home and turn off Twit­ter dur­ing the work day. So­cial me­dia was men­tioned as the top source of dis­trac­tion at work by 25% of MENA pro­fes­sion­als in the Bayt. com ‘Dis­trac­tions at Work in the MENA' poll, De­cem­ber 2013.

7. Clear your desk

Spend the last 15 min­utes of each work day clean­ing your desk. Trash what you don't need and file things once a day. If your desk is messy, you'll al­most cer­tainly strug­gle to stay pro­duc­tive. Get mag­a­zine files, draw­ers and help­ful stor­age so­lu­tions to keep your desk in order. De-clut­ter and get or­gan­ised and you'll start each day with a clean slate!

8. Make use of tech­nol­ogy

There are amaz­ing tools that you can use in the of­fice to save time and ul­ti­mately make you more pro­duc­tive dur­ing the work­ing day. Use GoogleDocs to col­lab­o­rate with col­leagues on doc­u­ments. Use cal­en­dar plan­ning tools to sync your sched­ules with your team. Us­ing Skype for video con­fer­enc­ing is a much more ef­fi­cient way of hold- ing meet­ings and po­ten­tially re­duces the need to travel. Also, work with your IT team to see if they have any sug­ges­tions for which new tech­nolo­gies can be used to save time.

9. Take fre­quent breaks

Peo­ple un­der­es­ti­mate the im­por­tance of tak­ing a break dur­ing the work­ing day. While it's im­por­tant to be ded­i­cated to your job, sit­ting and star­ing at a com­puter screen for hours at a time can ac­tu­ally be coun­ter­pro­duc­tive. So get up, walk around the of­fice and take a few min­utes for a ‘men­tal break'. A short, five-minute walk will not only clear your head, but will also help get the blood flow­ing. Ac­cord­ing to the Bayt.com ‘Dis­trac­tions at Work in the MENA' poll, only 19% of pro­fes­sion­als in the MENA take the rec­om­mended break-time ev­ery 2-3 hours.

10. Limit mul­ti­task­ing

Sounds un­rea­son­able for to­day's pro­fes­sional, right? The truth is we'd all be much more pro­duc­tive if we stopped mul­ti­task­ing. In fact, ca­reer ex­perts agree that the brain serves you bet­ter if you only fo­cus on one thing at a time. So block out time to do spe­cific tasks, and don't switch from one ac­tiv­ity to an­other at any given time.

Be­ing pro­duc­tive at work re­quires fo­cus and en­ergy. And if you think you could be more pro­duc­tive at the of­fice on any given work day, you prob­a­bly could. Try im­ple­ment­ing these tips into your work rou­tine and you will not only see greater pro­duc­tiv­ity, but also in­crease ef­fi­ciency, and achieve bet­ter per­for­mance re­sults

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