CHOOS­ING THE RIGHT OF­FICE EQUIP­MENT

How-to take ad­van­tage of ad­vanced fea­tures to im­prove busi­ness pro­duc­tiv­ity. Here are 7 tips.

HWM (Singapore) - - Gear -

1. En­joy MorE FlEx­i­bil­ity by Go­inG WirE­lEss

Get­ting a prin­ter that needs to be shared with other mem­bers of your work­group? Make sure you get one with an Eth­er­net port, so that you can hook it up to the net­work. Bet­ter still, get one that sup­ports Wi-Fi con­nec­tiv­ity, like the Ep­son L355. The big­gest draw of a wire­less prin­ter is that there are no un­sightly cords to get tan­gled with (okay, you still need one ca­ble, but that’s for power). Fur­ther­more, you can now place it at the cor­ner of the room, free­ing up valu­able space on your desk. And while you’re at it, it makes sense today to get a mul­ti­func­tion de­vice that does more with the same amount of space. For ex­am­ple, the Ep­son Work­Force WF-3521 prints im­pres­sively fast (15ipm in black, 9.2ipm in color) and clear, even for color doc­u­ments and pho­tos. It also packs ad­di­tional ca­pa­bil­i­ties like copy, scan and fax.

2. GEt thinGs DonE FastEr With Mo­bilE apps

At the be­gin­ning, it was a has­sle to print from a mo­bile de­vice; many had to re­sort to do­ing a screen­shot (es­pe­cially for web­pages), email­ing it to one­self, and then print­ing it from the desk­top. Now, many print­ers come with sup­port for Ap­ple’s AirPrint and Google’s Cloud Print pro­to­cols for easy wire­less print­ing from a mo­bile de­vice. Most man­u­fac­tur­ers also have their own iOS or An­droid apps (like Ep­son’s iPrint app that works with many of the com­pany’s print­ers) that al­low you to print any­time and any­where from your mo­bile de­vices. Such apps usu­ally also let you scan and save the files onto your mo­bile de­vices; and if you need to get them to other peo­ple, email or share them through cloud ser­vices like Drop­box, Ever­note, and Box.

3. a lasEr prin­tEr is still bEst For hiGh-Vol­uME print­inG

On pa­per, the dif­fer­ence be­tween a 15ppm inkjet and a 20ppm laser prin­ter might not sound like much, but all these few sec­onds here and there add up when you print a lot - which is com­mon in a busi­ness en­vi­ron­ment. In such a case, we still rec­om­mend the faster laser prin­ter. If you print a lot in color, a sin­glepass laser prin­ter, such as the Ep­son AcuLaser C3900DN (30ppm, 120,000-page monthly duty cy­cle), is faster than a multi-pass one. But take note, most laser print­ers are busi­ness-cen­tric, which means they fo­cus more on doc­u­ment print speed, qual­ity, net­work con­nec­tiv­ity, and ex­pand­abil­ity (some give you the op­tion to add a hard drive, more RAM, or a higher ca­pac­ity pa­per tray) than fea­tures like adding a fancy frame to a photo.

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