CHOOSING THE RIGHT OFFICE EQUIPMENT
How-to take advantage of advanced features to improve business productivity. Here are 7 tips.
1. Enjoy MorE FlExibility by GoinG WirElEss
Getting a printer that needs to be shared with other members of your workgroup? Make sure you get one with an Ethernet port, so that you can hook it up to the network. Better still, get one that supports Wi-Fi connectivity, like the Epson L355. The biggest draw of a wireless printer is that there are no unsightly cords to get tangled with (okay, you still need one cable, but that’s for power). Furthermore, you can now place it at the corner of the room, freeing up valuable space on your desk. And while you’re at it, it makes sense today to get a multifunction device that does more with the same amount of space. For example, the Epson WorkForce WF-3521 prints impressively fast (15ipm in black, 9.2ipm in color) and clear, even for color documents and photos. It also packs additional capabilities like copy, scan and fax.
2. GEt thinGs DonE FastEr With MobilE apps
At the beginning, it was a hassle to print from a mobile device; many had to resort to doing a screenshot (especially for webpages), emailing it to oneself, and then printing it from the desktop. Now, many printers come with support for Apple’s AirPrint and Google’s Cloud Print protocols for easy wireless printing from a mobile device. Most manufacturers also have their own iOS or Android apps (like Epson’s iPrint app that works with many of the company’s printers) that allow you to print anytime and anywhere from your mobile devices. Such apps usually also let you scan and save the files onto your mobile devices; and if you need to get them to other people, email or share them through cloud services like Dropbox, Evernote, and Box.
3. a lasEr printEr is still bEst For hiGh-VoluME printinG
On paper, the difference between a 15ppm inkjet and a 20ppm laser printer might not sound like much, but all these few seconds here and there add up when you print a lot - which is common in a business environment. In such a case, we still recommend the faster laser printer. If you print a lot in color, a singlepass laser printer, such as the Epson AcuLaser C3900DN (30ppm, 120,000-page monthly duty cycle), is faster than a multi-pass one. But take note, most laser printers are business-centric, which means they focus more on document print speed, quality, network connectivity, and expandability (some give you the option to add a hard drive, more RAM, or a higher capacity paper tray) than features like adding a fancy frame to a photo.