Be pro­fes­sional – it will make a dif­feren

The Star Late Edition - - AUCTION REPORT -

SUB­MIT­TING a pro­fes­sion­ally com­piled ten­der doc­u­ment can make all the dif­fer­ence be­tween win­ning and los­ing a bid for busi­ness. Let us take a look at some of the ba­sic rules to fol­low.

If the ten­der spec­i­fi­ca­tion doc­u­ments do not call for a par­tic­u­lar for­mat or struc­ture, keep your ten­der re­sponse doc­u­ment clear, log­i­cal and well or­gan­ised. In­clude a clear and per­sua­sive in­tro­duc­tion that states the pur­pose, ra­tio­nale and cen­tral propo­si­tion of your bid. It can also help to use di­a­grams as you de­velop your ten­der re­sponse. This can be an ef­fec­tive way to break up blocks of text and com­mu­ni­cate in a sim­pli­fied man­ner.

As with quo­ta­tions, ten­ders must in­clude cer­tain in­for­ma­tion in or­der to be con­sid­ered, in­clud­ing:

A com­pany pro­file and ca­pa­bil­ity state­ment;

Whether you pro­pose to sub­con­tract;

The price for each prod­uct or ser­vice you pro­pose, and an in­di­ca­tion of whether these are fixed or vari­able (based on ex­change rates or con­sumer price in­dex vari­a­tions, for ex­am­ple);

Any con­di­tions af­fect­ing the price; De­liv­ery de­tails and charges; A pro­posed sched­ule in­di­cat­ing mile­stones or de­liv­ery dates;

Whether goods or ser­vices are pe­ri­odic or re­cur­rent;

All ap­pli­ca­ble taxes and in­sur­ances;

In­tel­lec­tual prop­erty where rel­e­vant; and

A de­scrip­tion of any vari­a­tions you pro­pose in meet­ing the con­di­tions of the con­tract.

Closely fol­low the cri­te­ria in the ten­der re­quest. Make sure your pro­posed of­fer pre­cisely meets the buyer’s needs and de­scribe the ben­e­fits the buyer will re­ceive from your prod­ucts or ser­vices.

Pro­vide spe­cific ex­am­ples of how you meet the se­lec­tion cri­te­ria rather than sim­ply stat­ing that you do. It is im­por­tant to high­light your rights cre­den­tials and p ex­pe­ri­ence, as we your ap­proach t ten­der will meet t You should also id ments that are m the buyer and cate ten­der re­sponse.

An­other key pa suc­cess­ful ten­der ing the right ref­ere that know your pro Make sure you g use ref­er­ees be­for in your re­sponse a the high­lights of t can tar­get their co spec­i­fi­ca­tions.

Use spell check ask some­one ou devel­op­ment proc ten­der re­sponse a Ide­ally, get a pro­fes or proof­reader to c

If sev­eral auth uted to dif­fer­ent p re­sponse, en­sure reads the en­tire doc­u­ment for cons

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