Quickly in­sert text you use of­ten

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If there’s a block of text that you tend to type of­ten in doc­u­ments (for ex­am­ple, your home or email ad­dress, or a spe­cific quote), there’s an easy way to save it in Word, so that you can quickly in­sert it when you need to. The fea­ture is called Au­to­text.

First, type the text you want to save, for­mat it how­ever you like, then se­lect it. Next, click the In­sert tab, then the Quick Parts drop­down menu in the Text sec­tion at the top right (see screen­shot), move your cur­sor to Au­to­text, then click ‘Save Se­lec­tion to Au­to­text Gallery’.

In the pop-up win­dow that ap­pears (see screen­shot), name your text, en­sure the Gallery drop­down menu is set to Au­to­text and the Cat­e­gory drop­down menu is set to Gen­eral. Type a text de­scrip­tion in the rel­e­vant field (op­tional), then click OK. Re­peat this process for other pas­sages of text you want to save.

From now on, when­ever you want to add your saved text, click the in­ser­tion point in your doc­u­ment, then click the Quick Parts drop­down menu and move your cur­sor to Au­to­text. You’ll see all your saved pas­sages of text listed. Sim­ply click the one you want to add.

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