Quickly insert text you use often
If there’s a block of text that you tend to type often in documents (for example, your home or email address, or a specific quote), there’s an easy way to save it in Word, so that you can quickly insert it when you need to. The feature is called Autotext.
First, type the text you want to save, format it however you like, then select it. Next, click the Insert tab, then the Quick Parts dropdown menu in the Text section at the top right (see screenshot), move your cursor to Autotext, then click ‘Save Selection to Autotext Gallery’.
In the pop-up window that appears (see screenshot), name your text, ensure the Gallery dropdown menu is set to Autotext and the Category dropdown menu is set to General. Type a text description in the relevant field (optional), then click OK. Repeat this process for other passages of text you want to save.
From now on, whenever you want to add your saved text, click the insertion point in your document, then click the Quick Parts dropdown menu and move your cursor to Autotext. You’ll see all your saved passages of text listed. Simply click the one you want to add.