4 CREATE YOUR CATEGORIES
The value of having a single todo list is clear. The downside is that looking at a long list of your tasks can seem overwhelming. This is where good structure comes in: by categorising, you will avoid being distracted by seeing tasks that you’re not interested in dealing with right now, and it will be easier to concentrate on the task ahead.
Where do you need to physically be in order to do the task? How long will the task take to complete? When does the task need to be completed by? For example, if 20% of your tasks can be done during your commute, you will only be looking at a fifth of the whole list when you check it on the train.
Digital to-do list tools let you categorise tasks by checking a box or using labels or tags. If your to-do list is in a physical format, you can use written symbols, split your notebook into sections using tabs or dividers, or simply use highlighter pens. Start by choosing just one way to categorise your to-do tasks, and add more categories gradually – otherwise you will perceive this method as difficult and complicated, and go back to remembering things instead of writing them down (because “it’s just faster that way”).