7 TIME TO GET STREAMLINED
There are lots of places you can store documents. If they’re physical, they could be in magazine files, hanging file folders, an inbox on your desk or just piles; if they’re digital, they could be on your desktop, on a shared file server, on a USB stick or in a cloud… or multiple versions of any of these. You might know your way around them, but if you’re ever away or sick, no-one else will. The other danger is distraction – the more files or piles you have, the more likely you are to catch sight of one while you’re working on another and think of something else you need to do.
Choose one (or preferably more) of these storage places. Then choose three of whatever you are storing in that place. Then file it somewhere else or, even better, throw it away. You’re instantly more streamlined. A study reported in the Harvard Business Review showed that in an eight-hour work day, approximately 70 minutes are lost to distractions. If you can decrease that time loss by only a tenth, you’re getting back the equivalent of 3½ work days a year.