7 TIME TO GET STREAM­LINED

Men's Fitness - - Updates -

There are lots of places you can store doc­u­ments. If they’re phys­i­cal, they could be in mag­a­zine files, hang­ing file fold­ers, an in­box on your desk or just piles; if they’re dig­i­tal, they could be on your desk­top, on a shared file server, on a USB stick or in a cloud… or mul­ti­ple ver­sions of any of these. You might know your way around them, but if you’re ever away or sick, no-one else will. The other danger is dis­trac­tion – the more files or piles you have, the more likely you are to catch sight of one while you’re work­ing on an­other and think of some­thing else you need to do.

Choose one (or prefer­ably more) of these stor­age places. Then choose three of what­ever you are stor­ing in that place. Then file it some­where else or, even bet­ter, throw it away. You’re in­stantly more stream­lined. A study re­ported in the Har­vard Busi­ness Re­view showed that in an eight-hour work day, ap­prox­i­mately 70 min­utes are lost to dis­trac­tions. If you can de­crease that time loss by only a tenth, you’re get­ting back the equiv­a­lent of 3½ work days a year.

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