Take care of your com­pany se­cu­rity

Perthshire Advertiser - - LETTERS TO THE EDITOR -

Dear Ed­i­tor In light of news sur­round­ing the Par­adise Pa­pers I won­der how many com­pa­nies across the length and breadth of the coun­try are ques­tion­ing how se­cure their doc­u­ments are?

No one wants their busi­ness af­fairs aired like dirty laun­dry, but if doc­u­ments are not stored se­curely, there is a risk of dam­ag­ing their own – and their clients’ rep­u­ta­tion.

The ma­jor­ity of data loss is the re­sult of em­ploy­ees ac­cess­ing con­fi­den­tial ma­te­rial and los­ing it or leak­ing it.

Nat­u­rally, or­gan­i­sa­tions are not want­ing to pub­licly claim their tech­nol­ogy is woolly, nor do they want to put the onus on em­ploy­ees - or ex­em­ploy­ees with griev­ances – and far too of­ten cite the breach was due to a cy­ber­at­tack and skil­ful hack­ers.

As doc­u­ments have to be legally kept for seven years, as long as they are leg­i­ble and in black and white they can be­come pub­lic knowl­edge, de­spite be­ing saved elec­tron­i­cally or printed off and stored in a locked vault.

We are never go­ing to be able to store data that is 100% se­cure, but through creat­ing sev­eral lay­ers of se­cu­rity, data­base en­cryp­tion, im­ple­ment­ing dis­tanc­ing lev­els to files and sep­a­rate and se­cure lo­gins, or­gan­i­sa­tions can mit­i­gate con­fi­den­tial files com­ing into the wrong hands.

I have wit­nessed first-hand how other com­pa­nies store con­fi­den­tial files which, at times, has been a hor­ri­fy­ing dis­cov­ery.

As good busi­ness prac­tice, all busi­ness own­ers need to take stock of how se­cure their doc­u­ments are, oth­er­wise, they po­ten­tially run the risk of be­ing lined up to ap­pear on a fu­ture Panorama doc­u­men­tary. Ste­wart Wright YourDMS Ltd Wilt­shire Mau­reen MacGre­gor Muthill

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