Find a copy of the doc­u­ment

Tech Advisor - - How To: Retrieve Trashed Windows Documents -

There might be an older copy of your file, which might save you some work as you’ll only have to up­date it if any changes were made be­tween the copy and the ver­sion that’s lost.

But un­less you (or some­one) ticked the op­tion, Of­fice doesn’t au­to­mat­i­cally cre­ate copies of your doc­u­ments. But if en­abled, there should be a sec­ond ver­sion of your file called ‘Backup of xxxx’ where xxxx is the orig­i­nal file­name.

For fu­ture ref­er­ence, and not that you re­ally want to hear it now, but to force Of­fice to make copies you need to go into the op­tions, find the Save sec­tion and look for an ‘Al­ways cre­ate a backup copy’ set­ting. Not all ver­sions of Of­fice have this, but you will find op­tions there to save Au­toRe­cover data – set the time be­tween auto-saves to a few min­utes, and that way you’ll only ever lose a small amount of work.

Some cloud stor­age ser­vices, in­clud­ing Dropbox, au­to­mat­i­cally cre­ate copies (ver­sions) of your files each time you edit them, so it’s well worth check­ing for this if your file was ever saved to the cloud.

An­other glim­mer of hope of find­ing your file comes in the form of Win­dows Shadow Copy. This isn’t avail­able in all edi­tions of Win­dows, but you can check if yours has it and whether or not it’s en­abled. To see if there’s an older ver­sion of your file, launch Win­dows Ex­plorer and right-click on the file that con­tained your doc­u­ment. Click Prop­er­ties and then look for a Pre­vi­ous Ver­sions tab. If there is one, click on it and you should see a list of dates. Dou­ble-click on a date you think the file should have ex­isted and look for the file.

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