The time-saving tips that will streamline your office admin
Hajra Rahim recent study of 3,000 firms across 11 countries, by Sage, claimed that small and medium sized-enterprises (SMEs) are spending an average of 120 days a year on administrative tasks such as accounting and generating invoices.
And as any busy business owner will tell you, if most of the working day is spent bogged down responding to emails and typing numbers into spreadsheets, that’s less time to devote to developing new products or cracking that new marketing plan. Every little helps, so here are some tips on how to spend less time on admin, and more on growing the business.
AThe average small firm loses 120 days to paperwork each year. Is it time for a change? we pick up the phone to each other; second, we use [digital organisation tool] Slack to share the outcomes of these discussions with the wider team; and then resort to email only for document sharing,” says Mr Milton.
Not only has this reduced the dreaded backlog at the end of each day, but it has also strengthened relationships in a team that often works in different locations, he adds. “It runs our paid advertising campaigns and updates our Facebook page with interesting content.”
He estimates that this has saved him at least 30 minutes every day. If you’re not sure about what aspects of your business can be sped up or streamlined, ask around.
“Every fortnight, we have a team meeting, where we look at what parts of our working day can be automated,” explains Mr Milton of StreetDots. One solution that came out of this was a simple one – using Google’s “canned response” feature (an email plug-in through which users can insert pre-written and formatted replies at the click of a button), which saves time when fielding lots of the same kind of inquiries.