WEEK 6 Choose a stor­age method

Keep your records and doc­u­ments in good or­der so you can keep track of your searches

Who Do You Think You Are? Magazine - - GETTING STARTED -

Y ou’re now six weeks into your re­search, so you must be swim­ming in doc­u­ments, notes, dates and names! Be­fore it all be­comes too much, let’s set­tle on a stor­age method to en­sure noth­ing gets lost.

In the Who Do You Think You Are? of­fice, we like to com­pile a huge folder for each of the stars who ap­pear in the show. All the mar­riage cer­tifi­cates are kept in chrono­log­i­cal or­der in a sep­a­rate sleeve to the birth and death cer­tifi­cates, and copies of cen­sus re­turns are grouped by sur­name. A few sup­pli­ers spe­cialise in ar­chive-stan­dard stor­age so­lu­tions to keep your pre­cious

doc­u­ments in­tact( try ge­neal­ogy sup­plies. com, fam­i­lytreefolk.co.uk and www. my- his­tory.co.uk or our cer­tifi­cate binder, see page 9).

We also write a mas­ter re­search re­port in a Word doc­u­ment that’s reg­u­larly up­dated, and up­load the names, dates and facts into a ge­neal­ogy soft­ware pro­gram so that we can print a fam­ily tree. The eight lead­ing pack­ages, cost­ing be­tween £18.40 and £59.95, let you cre­ate in­di­vid­u­als, link them to­gether into a pedi­gree with mul­ti­ple op­tions for view­ing the tree, and at­tach facts, doc­u­ments, notes and ci­ta­tions to the in­di­vid­ual pro­files. The most ad­vanced pack­ages al­low you to up­load me­dia files, in­clud­ing pho­tos and video.

Fam­ily His­to­rian 6.2 for PC and MacFam­ily Tree 8.0 topped the charts in Nick Peers’ ree­cent sur­vey pub­lished in July (is­sue 114). HHow­ever, there are sub­tle dif­fer­ences bbe­tween them all and you might find that a sim­pler sys­tem works for you. Nick ex­plored the mer­its of these two, plus Fam­ily Tree Maker 2014, Here­dis 2015, Legacy 8.0, Re­union, Roots Magic and TreeView 1.3.9, and picked out some of the best free apps. If you missed that is­sue of the mag­a­zine, it can be or­dered by calling 0844 844 0939. Sev­eral of these brands let you trial the soft­ware for free, so you can play around un­til you find one that you’re sat­is­fied with. All of them will ex­port your data as a GEDCOM file so you can switch provider and share your re­search with other peo­ple.

Most of the ma­jor sub­scrip­tion web­sites also let you build a fam­ily tree on­line, and im­port a GEDCOM file cre­ated us­ing desk­top soft­ware. On­line trees can be shared with other mem­bers and it may match names in your tree to other records on the site, how­ever you’ll only be able to ac­cess your data while on­line, and if your sub­scrip­tion ex­pires then you may lose ac­cess.

You don’t have to stick to a ge­neal­o­gyspe­cific stor­age sys­tem though–many ge­neal­o­gists swear by Ever­note, a free note tak­ing and stor­age app that syncs to mul­ti­ple de­vices. There are tips and tu­to­ri­als on how to get the most out of it at cyn­dis­list.com/ ever­note. Which­ever stor­age method you opt for, the key thing is to stay or­gan­ised and up­date your notes ev­ery time you make a new dis­cov­ery.

Find out how to or­der our cer­tifi­cate cer­ti­fifi­catet binderbi d tot store tore your records on page 9 You can plot your fam­ily tree us­ing soft­ware pro­grams like MacFam­ily Tree 8.0

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