Fire com­pany’s book­keep­ing faulted in au­dit

Daily Freeman (Kingston, NY) - - LOCAL NEWS - By Mid-Hud­son News Net­work

The board of the Wallkill Hook, Lad­der and Hose Com­pany had not es­tab­lished poli­cies and pro­ce­dures for cash re­ceipts, cash dis­burse­ments, fundrais­ing or the au­dit of claims, ac­cord­ing to an au­dit by the state Comptroller’s Of­fice.

The com­pany pro­vides fire pro­tec­tion ser­vices to a por­tion of the town of Shawan­gunk.

The re­view cov­ered the pe­riod from Jan. 1, 2012, through Feb. 28, 2014.

Au­di­tors also found that bingo op­er­a­tions did not fol­low ap­pli­ca­ble reg­u­la­tions, and fundrais­ing re­ports were not al­ways com­plete and did not con­tain suf­fi­cient in­for­ma­tion to ver­ify pro­ceeds.

Rec­om­men­da­tions by the state of­fi­cials in­cluded adop­tion and en­force­ment of poli­cies and pro­ce­dures that es­tab­lish a strong sys­tem of in­ter­nal con­trols over the com­pany’s fi­nances. They said that should in­clude com­pen­sat­ing con­trols over the trea­surer’s un­seg­re­gated du­ties, such as reg­u­lar re­views of fi­nan­cial records and re­ports, bank state­ments and rec­on­cil­i­a­tions. The board should also con­duct an­nual au­dits of the trea­surer’s record, they added.

The state au­di­tors said the fire com­pany should de­velop pro­ce­dures to en­sure com­pli­ance with state reg­u­la­tions for bingo op­er­a­tions and es­tab­lish pro­ce­dures for each fundraiser, which al­lows the board to ver­ify the amounts re­ceived, such as track­ing at­ten­dance at break­fasts, and de­vel­op­ing fundraiser forms that re­quire du­pli­cate sig­na­tures ver­i­fy­ing startup money and all money re­ceived.

In re­sponse to the au­dit, fire com­pany Board Chair­man Scott An­na­cone wrote the depart­ment has put in place pro­ce­dures to cor­rect the is­sues cited in the re­port.

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