Board dis­cusses tap­ing poli­cies

Glenside News - - FRONT PAGE - By Jar­reau Free­man

Chel­tenham Town­ship board meet­ings will be video­taped be­gin­ning Oct. 3, ac­cord­ing to Act­ing Town­ship Man­ager Bryan Havir.

The town­ship re­cently pur­chased a video cam­era and lighting for just un­der $4,000, Havir said.

The board de­cided dur­ing the sum­mer to hold off on cer­tain ad­min­is­tra­tive items so the town­ship could fund the project, he said.

The town­ship meet­ings will be taped and then ap­pear on Chan­nel 43 the Thurs­day and Satur­day fol­low­ing the meet­ings, he said.

The Chel­tenham Town­ship Board of Com­mis­sion­ers dis­cussed the best ways to ar­chive the taped meet­ings and docu- ment meet­ing min­utes dur­ing the Sept. 19 board meet­ing.

Havir rec­om­mended that the tapes EH VDvHG IRU fivH yHDUV. HH DOVR UHF­om­mended that in­di­vid­u­als who want a DVD of the meet­ings should sub­mit a Right to Know re­quest and pay a $25 fee for the DVD. In ad­di­tion, he sug­gested meet­ing min­utes be taken as sense notes, which will be an ab­bre­vi­ated ver­sion of the cur­rent meet­ing min­utes. A Right to Know re­quest will not be re­quired for the min­utes.

Havir said he polled a few lo­cal mu­nic­i­pal­i­ties to learn how they archived their taped meet­ings.

Abing­ton and Up­per More­land town­ships keep their taped meet­ings in­GHfiniWHOy, wKHUHDV LRwHU DnG USSHU Me­rion town­ships keep their tapes for a year, he said. If res­i­dents want a copy of town­ship meet­ings in Abing­ton and Up­per Me­rion they have to sub­mit a Right to Know re­quest and are charged a small IHH. LRwHU 0HUiRn DnG USSHU 0RUH­land town­ships don’t re­quire a Right to Know re­quest and the DVDs are avail­able at their lo­cal li­braries. How­ever, in LRwHU 0HUiRn WKH D9DV FDn DOVR EH pur­chased for $30.

All four town­ships have minute tak­ers who ei­ther take hard copies of the min­utes as sense notes or tran­scribe notes from the video record­ings.

“There is no clear cut di­rec­tion on how to do this,” Havir said.

Town­ship So­lic­i­tor Joseph Ba­gley said he did not agree with Havir’s rec­om­men­da­tion of a $25 DVD charge. He said that un­der the Right to Know Act, the town­ship should charge what­ever it cost to pro­duce the DVDs.

A res­i­dent sug­gested the board stream the meet­ings live on the town­ship web­site or make the DVDs avail­able at the lo­cal li­braries.

Havir said the DVDs may be avail­able for check-out at the Elkins Park LiEUDUy, EuW iW’V VRPHWKinJ WKDW nHHGV fur­ther in­ves­ti­ga­tion.

Board of com­mis­sion­ers Pres­i­dent Art Hay­wood said be­fore the board can PDNH D finDO GHFiViRn DERuW DUFKiv­inJ WKH taped min­utes he would like the town­ship staff to in­ves­ti­gate the length of time the tapes should be kept, the fee for the DVDs and if a Right to Know re­quest is nec­es­sary and if meet­ing min­utes should be pro­vided in sense note form.

This is­sue will be dis­cussed fur­ther at the pub­lic af­fairs meet­ing in Oc­to­ber, he said.

Newspapers in English

Newspapers from USA

© PressReader. All rights reserved.