Ever­note

DIS­COVER NEW WAYS TO OR­GA­NIZE YOUR IM­POR­TANT DOC­U­MENTS

iPhone Life Magazine - - News - BY CHRIS VASQUES

En­crypt Text

Peo­ple tend to use Ever­note for ev­ery­thing. So, nat­u­rally, se­cu­rity is a top con­cern. One Ever­note fea­ture worth high­light­ing is the abil­ity to en­crypt text. You can only set up en­cryp­tion on the desk­top app, but once it's en­crypted, a pass­code will be re­quired to view the note in iOS. To set this up, open the desk­top app and se­lect the text you want to en­crypt, go to Edit in the menu, and then se­lect En­crypt Se­lected Text. Ever­note will ask you to set and con­firm a pass­word. For added se­cu­rity, you can set up Two-Fac­tor Au­then­ti­ca­tion un­der Ac­count Set­tings. This pass­word pro­tects your Ever­note lo­gin by send­ing you a text with a code to en­ter. Use Tem­plates

The abil­ity to cre­ate and use tem­plates is a fea­ture of­ten over­looked, but widely used. Tem­plates are notes de­signed for re­peated use for things like meet­ing agen­das, forms, and check­lists. To get started, cre­ate a new note­book in Ever­note ti­tled Tem­plates. Cre­ate a note in the Tem­plates note­book with in­for­ma­tion you want to re­use. Now open your tem­plated note and tap the three dots in the up­per right. Se­lect Du­pli­cate Note, re­name it to suit your needs, and then use the Share icon to move the new note to a dif­fer­ent note­book. The orig­i­nal will have re­mained in­tact. Email Con­tent to Ever­note

In­evitably, some emails in your in­box are worth sav­ing. By for­ward­ing them to Ever­note, you can turn them from in­box fod­der to smart ac­tion items. First, to find the right email ad­dress to for­ward items to, open Ever­note and go to Ac­count > Set­tings > Ever­note Email Ad­dress. Save this to your con­tact list as “My Ever­note Email” or some­thing that works for you. You can use the sub­ject line to in­ject some smarts into where it shows up. To add the email to a spe­cific note­book, insert @[note­book name]; to set a re­minder, insert !Re­minder; and to add a tag, insert #tag. If you don't spec­ify, Ever­note will add the email to your de­fault note­book. NOTE: Free ac­counts are limited to five emails. Save Web Pages

Do you keep lots of tabs open in your browser? Ever­note's Web Clip­per fea­ture can help. Us­ing this tool, you can ei­ther clip the en­tire web page to Ever­note, save it as a book­mark, or slim it down to text-only for min­i­mal­ist con­sump­tion. You can even set a re­minder to look at it later. To get the Web Clip­per work­ing on your iPhone or iPad, just use the Share icon in your mo­bile browser. Next, se­lect the Ever­note app and choose which note­book to store your con­tent in, which tags to use, and what to call the note.

Back Up Your Files

When it comes to back­ing up files, triple re­dun­dancy is the golden rule for me. Ever­note files ex­ist in the Ever­note cloud server, and they are also stored on your com­puter if you have the desk­top app. But, mis­takes hap­pen! Beyond mak­ing a Time-Ma­chine backup of your Mac (which is al­ways a good idea), you can back up Ever­note man­u­ally. To back up Ever­note, open the desk­top app, go to File > Ex­port All Notes, and save the Ever­note XML file in the sug­gested “.enex” for­mat on your hard drive. You can up­load the file to iCloud Files, Drop­box, or just drop it onto a thumb drive. If dis­as­ter does strike, you can im­port your notes back into Ever­note by go­ing to File > Im­port Notes and lo­cat­ing the .enex file you saved be­fore.

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