Everything in its place
Organizing your office space can boost productivity
Empty boxes, piles of paper, pens strewn about — everyone is guilty of office disorganization. What most people don’t realize, however, is that a messy, disheveled office space can actually dramatically reduce worker efficiency and productivity.
A staggering 98 percent of office workers said they’d be more productive at their jobs if their offices were more organized, according to a recent Post-it Brand Office Organization study surveying 1,000 full-time office workers. That means it’s time to get organized, and these 10 simple ideas will help you tidy up your work area and stay on-task for good.
Reduce and recycle.
Go through drawers, and get rid of paperwork and supplies you never use. Recycle the paper (or dispose of according to your company’s guidelines if it’s confidential). Either give unused supplies to co-workers or donate them to your community’s schools. If you’re never going to use these things, they’re just taking up valuable space.
Keep supplies stocked. Ninety-four percent of office workers are less productive when they don’t have all the supplies they need to work. Order necessary supplies such as daily planners, professional notebooks, pens, markers and highlighters, staples, paper and binder clips, tape and so forth.
Rethink your desktop.
A clean desktop is essential to productivity; however, many people are guilty of having their desk covered with unnecessary items. If you don’t use an item on your desktop weekly, find another place for it. That means unused folders, staplers, tape dispensers and the like can go in a drawer.
Corral pens and other supplies. Pens and other office extras, such as scissors, letter openers and highlighters, look tidy when placed in a jar on your desk. A big jar can hold everything, or use smaller jars to sort each item into its own container. Clear glass jars make it easy to see what’s inside.
If you’re short on desktop space, think vertically. Walls provide ample opportunity for unique storage. One stylish and affordable option is to cut a peg board and place it in an open frame; then use hooks to keep things organized. This eye-catching wall hanging allows for easy access to office essentials.
Write it down.
Sixty-two percent of office workers said they prefer to manage their to-do list on a piece of paper rather than a computer or digital device. Write your daily or weekly task list on a large sticky note, and place it somewhere you’ll see it, such as the edge of your computer monitor or the front of your notebook. This visual reminder will keep you on-task throughout the day. Don’t sweat the small stuff. Are you at a loss for how to organize paper clips, tacks and other small office items? Small tins are a great way to sort and store these office odds and ends. Place the tins in drawers so they are out of sight.
Organize those files. Tackle that pile of folders in the corner, and create a simple organizational system using adhesive folder tabs. Color-code the folders based on your work responsibilities so each tab color is tied to a specific task or status of a project.
Cut the cord chaos.
Are you always digging under your desk for the right cord? Black binder clips, typically used to hold paperwork together, are also great for organizing USB cords, cellphone charger cables, extension cords and more. Clamp the clip to the side of your desk, and thread the cords through the handles to eliminate tangles.
Want more office-organization tips? Visit www.post-it.com/officeorg to tidy up and streamline productivity fast.
A recent study shows that 98 percent of office employees believe they could be more productive if their workspaces were better organized.