Every­thing in its place

Or­ga­niz­ing your of­fice space can boost pro­duc­tiv­ity

Northwest Arkansas Democrat-Gazette - - CLASSIFIED -

Empty boxes, piles of pa­per, pens strewn about — ev­ery­one is guilty of of­fice dis­or­ga­ni­za­tion. What most peo­ple don’t re­al­ize, how­ever, is that a messy, di­sheveled of­fice space can ac­tu­ally dra­mat­i­cally re­duce worker ef­fi­ciency and pro­duc­tiv­ity.

A stag­ger­ing 98 per­cent of of­fice work­ers said they’d be more pro­duc­tive at their jobs if their of­fices were more or­ga­nized, ac­cord­ing to a re­cent Post-it Brand Of­fice Or­ga­ni­za­tion study sur­vey­ing 1,000 full-time of­fice work­ers. That means it’s time to get or­ga­nized, and these 10 sim­ple ideas will help you tidy up your work area and stay on-task for good.

Re­duce and re­cy­cle.

Go through draw­ers, and get rid of pa­per­work and sup­plies you never use. Re­cy­cle the pa­per (or dis­pose of ac­cord­ing to your com­pany’s guide­lines if it’s con­fi­den­tial). Ei­ther give un­used sup­plies to co-work­ers or do­nate them to your com­mu­nity’s schools. If you’re never go­ing to use these things, they’re just tak­ing up valu­able space.

Keep sup­plies stocked. Ninety-four per­cent of of­fice work­ers are less pro­duc­tive when they don’t have all the sup­plies they need to work. Or­der nec­es­sary sup­plies such as daily plan­ners, pro­fes­sional note­books, pens, mark­ers and high­lighters, sta­ples, pa­per and binder clips, tape and so forth.

Re­think your desktop.

A clean desktop is es­sen­tial to pro­duc­tiv­ity; how­ever, many peo­ple are guilty of hav­ing their desk cov­ered with un­nec­es­sary items. If you don’t use an item on your desktop weekly, find an­other place for it. That means un­used fold­ers, sta­plers, tape dis­pensers and the like can go in a drawer.

Cor­ral pens and other sup­plies. Pens and other of­fice ex­tras, such as scis­sors, let­ter open­ers and high­lighters, look tidy when placed in a jar on your desk. A big jar can hold every­thing, or use smaller jars to sort each item into its own con­tainer. Clear glass jars make it easy to see what’s in­side.

Think ver­ti­cally.

If you’re short on desktop space, think ver­ti­cally. Walls pro­vide am­ple op­por­tu­nity for unique stor­age. One stylish and af­ford­able op­tion is to cut a peg board and place it in an open frame; then use hooks to keep things or­ga­nized. This eye-catch­ing wall hang­ing al­lows for easy ac­cess to of­fice es­sen­tials.

Write it down.

Sixty-two per­cent of of­fice work­ers said they pre­fer to man­age their to-do list on a piece of pa­per rather than a com­puter or dig­i­tal de­vice. Write your daily or weekly task list on a large sticky note, and place it some­where you’ll see it, such as the edge of your com­puter mon­i­tor or the front of your note­book. This vis­ual re­minder will keep you on-task through­out the day. Don’t sweat the small stuff. Are you at a loss for how to or­ga­nize pa­per clips, tacks and other small of­fice items? Small tins are a great way to sort and store these of­fice odds and ends. Place the tins in draw­ers so they are out of sight.

Or­ga­nize those files. Tackle that pile of fold­ers in the cor­ner, and cre­ate a sim­ple or­ga­ni­za­tional sys­tem us­ing ad­he­sive folder tabs. Color-code the fold­ers based on your work re­spon­si­bil­i­ties so each tab color is tied to a spe­cific task or sta­tus of a project.

Cut the cord chaos.

Are you al­ways dig­ging un­der your desk for the right cord? Black binder clips, typ­i­cally used to hold pa­per­work to­gether, are also great for or­ga­niz­ing USB cords, cell­phone charger ca­bles, ex­ten­sion cords and more. Clamp the clip to the side of your desk, and thread the cords through the han­dles to elim­i­nate tan­gles.

Want more of­fice-or­ga­ni­za­tion tips? Visit www.post-it.com/of­fice­org to tidy up and stream­line pro­duc­tiv­ity fast.

Photo by iS­tock

A re­cent study shows that 98 per­cent of of­fice em­ploy­ees be­lieve they could be more pro­duc­tive if their workspaces were bet­ter or­ga­nized.

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