Town for­mal­izes equip­ment dis­posal pol­icy

Record Observer - - News - By MIKE DAVIS mdavis@kibay­times.com

CENTREVILLE — On June 2, the street sweeper that had been used for more than a decade to keep the Town of Centreville’s roads clean was sold and de­parted Queen Anne’s County. “Dusty,” the town’s old street sweeper, was sold for $7,600.

Hav­ing used eBay to sell the piece of equip­ment to a mu­nic­i­pal­ity in Alaska, the town cre­ated a sur­plus prop­erty man­age­ment and dis­posal pol­icy to better man­age “un­us­able, un­suit­able or un­needed and non-func­tion­ing ma­te­ri­als,” the pol­icy states. Items can range from ve­hi­cles and public works equip­ment to elec­tron­ics and mis­cel­la­neous of­fice sup­plies.

And at its Thurs­day, June 16, meet­ing in the Lib­erty Build­ing, the town coun­cil voted unan­i­mously to adopt the dis­posal pol­icy af­ter cor­rec­tions to some of the doc­u­ment’s lan­guage.

“Af­ter all of the money we put into old Dusty we were able to re­coup some of it, and it’s find­ing a new home in Alaska,” Coun­cil Pres­i­dent Ge­orge “Smokey” Sigler said.

The process in­cludes defin­ing, sort­ing and as­sess­ing the items, po­ten­tial depart­men­tal re­al­lo­ca­tion, public re­use, and do­nate, re­cy­cle and dis­posal. Depart­ment heads, in co­or­di­na­tion with the town clerk, will make ev­ery ef­fort to make sure items are not just sit­ting and col­lect­ing dust. One of the main goals in cre­at­ing the pol­icy was to avoid ex­ces­sive stor­age and a back­log of ma­te­ri­als.

“The Town of Centreville equip­ment dis­posal pol­icy is a new pol­icy to get rid of ex­cess equip­ment that has just been sit­ting here gath­er­ing dust and maybe find­ing a way to find homes for some of this stuff that is beyond re­pair for us to get rid of,” Sigler said.

Town depart­ment heads will be re­spon­si­ble for “as­sess­ment, co­or­di­na­tion and dis­po­si­tion of sur­plus within their depart­ment,” the pol­icy states. The depart­ment head will gather in­for­ma­tion such as the lo­ca­tion of the items, dimensions, if it is work­ing or in non-work­ing con­di­tion as well as take pho­to­graphs.

The dis­posal pol­icy states that the town’s pri­or­i­ties are “to max­i­mize in­ter­nal re­use wher­ever pos­si­ble, of­fer the sur­plus equip­ment to other gov­ern­ment agen­cies or or­ga­ni­za­tions and the public via on­line auc­tion, then do­nate or re­cy­cle all re­main­ing items in an or­ga­nized fash­ion.”

All items deemed not suit­able for do­na­tion or re­sale will be dis­carded in the trash, re­cy­cling or the ap­pro­pri­ate land­fill.

Any item that is pur­chased for more than $5,000 or more and items pur­chased us­ing state or fed­eral grants must be in­ven­to­ried on an an­nual ba­sis.

Any elec­tron­ics that are un­us­able and un­needed will be as­sessed and cleared of data by the In­for­ma­tion Tech­nol­ogy Spe­cial­ist. In the case the elec­tronic item is still in work­ing con­di­tion, ITS will wipe the data from the ma­chine. Any items are un­us­able in other de­part­ments and are un­able to be sold will be re­cy­cled.

If durable of­fice sup­plies, such as a desk­top or­ga­nizer, lit­er­a­ture hold­ers, file book­ends or mon­i­tor shelves are in us­able and good con­di­tions, depart­ment heads are to com­mu­ni­cate with other depart­ment heads to see if the item is needed else­where be­fore dis­posal.

The pol­icy states that any item not needed by the town de­part­ments will be avail­able for pur­chase on­line or so­cial me­dia plat­forms, un­less an­other medium for sale is ap­proved by the town man­ager.

In the case of a ve­hi­cle be­ing sold, the fi­nance of­fi­cer will re­lease the ti­tle of the ve­hi­cle to its new owner.

If items are de­ter­mined to be “un­us­able, un­suit­able or un­needed” by town de­part­ments or the gen­eral public for re­use, items may be dis­carded in the trash or re­cy­cling. In the case of a ve­hi­cle that is not in need or avail­able for sale, staff can take it to a junk yard to be sold for scrap metal.

If an out­side gov­ern­ment agency or non-profit or­ga­ni­za­tion is in need of an item be­ing dis­posed of by the town, Centreville can do­nate the item af­ter ap­proval by the town man­ager.

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