Town formalizes equipment disposal policy
CENTREVILLE — On June 2, the street sweeper that had been used for more than a decade to keep the Town of Centreville’s roads clean was sold and departed Queen Anne’s County. “Dusty,” the town’s old street sweeper, was sold for $7,600.
Having used eBay to sell the piece of equipment to a municipality in Alaska, the town created a surplus property management and disposal policy to better manage “unusable, unsuitable or unneeded and non-functioning materials,” the policy states. Items can range from vehicles and public works equipment to electronics and miscellaneous office supplies.
And at its Thursday, June 16, meeting in the Liberty Building, the town council voted unanimously to adopt the disposal policy after corrections to some of the document’s language.
“After all of the money we put into old Dusty we were able to recoup some of it, and it’s finding a new home in Alaska,” Council President George “Smokey” Sigler said.
The process includes defining, sorting and assessing the items, potential departmental reallocation, public reuse, and donate, recycle and disposal. Department heads, in coordination with the town clerk, will make every effort to make sure items are not just sitting and collecting dust. One of the main goals in creating the policy was to avoid excessive storage and a backlog of materials.
“The Town of Centreville equipment disposal policy is a new policy to get rid of excess equipment that has just been sitting here gathering dust and maybe finding a way to find homes for some of this stuff that is beyond repair for us to get rid of,” Sigler said.
Town department heads will be responsible for “assessment, coordination and disposition of surplus within their department,” the policy states. The department head will gather information such as the location of the items, dimensions, if it is working or in non-working condition as well as take photographs.
The disposal policy states that the town’s priorities are “to maximize internal reuse wherever possible, offer the surplus equipment to other government agencies or organizations and the public via online auction, then donate or recycle all remaining items in an organized fashion.”
All items deemed not suitable for donation or resale will be discarded in the trash, recycling or the appropriate landfill.
Any item that is purchased for more than $5,000 or more and items purchased using state or federal grants must be inventoried on an annual basis.
Any electronics that are unusable and unneeded will be assessed and cleared of data by the Information Technology Specialist. In the case the electronic item is still in working condition, ITS will wipe the data from the machine. Any items are unusable in other departments and are unable to be sold will be recycled.
If durable office supplies, such as a desktop organizer, literature holders, file bookends or monitor shelves are in usable and good conditions, department heads are to communicate with other department heads to see if the item is needed elsewhere before disposal.
The policy states that any item not needed by the town departments will be available for purchase online or social media platforms, unless another medium for sale is approved by the town manager.
In the case of a vehicle being sold, the finance officer will release the title of the vehicle to its new owner.
If items are determined to be “unusable, unsuitable or unneeded” by town departments or the general public for reuse, items may be discarded in the trash or recycling. In the case of a vehicle that is not in need or available for sale, staff can take it to a junk yard to be sold for scrap metal.
If an outside government agency or non-profit organization is in need of an item being disposed of by the town, Centreville can donate the item after approval by the town manager.