Credit card pol­icy de­fended

Albany Extra - - News - Saskia Adysti

Shire of Den­mark ex­ec­u­tive of­fi­cer Bill Parker says the Shire has im­proved its credit card pro­ce­dures in the wake of an au­di­tor re­port.

The lo­cal gov­ern­ment au­dit re­port con­ducted by the Of­fice of the Au­di­tor Gen­eral found “short­com­ings of vary­ing sig­nif­i­cance” were dis­cov­ered.

How­ever, it de­clared no in­ap­pro­pri­ate use of credit cards had been iden­ti­fied. The au­dit found there were in­ad­e­quate doc­u­ments for a small num­ber of trans­ac­tions that Shire em­ploy­ees had made, which meant it was dif­fi­cult to de­ter­mine the le­git­i­macy

The au­dit did iden­tify op­por­tu­ni­ties for im­prove­ment.

Bill Parker

of pur­chases. The Shire also failed to ter­mi­nate cor­po­rate cards held by former staff.

The max­i­mum time al­lo­cated for the Shire to can­cel these cor­po­rate cards is up to 11 months. The au­dit also found the Shire did not spec­ify time lines for ac­quit­ting and ap­prov­ing monthly credit card state­ments, which hin­dered re­views of trans­ac­tions made with Shire money.

“Set­ting time lines is im­por­tant as they help en­sure timely ac­quit­tal and ap­provals, and also early iden­ti­fi­ca­tion of any unau­tho­rised trans­ac­tions,” the re­port said.

“We found four lo­cal gov­ern­ments were not al­ways ac­quit­ting their credit card trans­ac­tions in a timely man­ner or in line with their own pol­icy. “The de­lays ranged from seven busi­ness days later than re­quired by the pol­icy, to over four months.”

The Shire spent more than $22,000 on four cor­po­rate credit cards be­tween Jan­uary 1 and Septem­ber 30 last year. Mr Parker said he be­lieved the au­dit find­ings were over­all very pos­i­tive.

“The au­dit did iden­tify op­por­tu­ni­ties for im­prove­ment. In response, the Shire is mak­ing those rec­om­mended changes to poli­cies and sys­tems,” he said.

Pres­i­dent of Den­mark Rate Pay­ers As­so­ci­a­tion, Bev­erly Ford said she would like to see more de­tailed profit and loss in­for­ma­tion pro­vided to ratepay­ers. “That is some­thing that our As­so­ci­a­tion has al­ready raised with the Shire and will con­tinue to li­aise with them on,” she said.

Newspapers in English

Newspapers from Australia

© PressReader. All rights reserved.