How to Make the most of the Files app

Mac Format - - APPLE SKILLS -

1 Move into/out of a folder

To move a file into a folder, drag it onto the folder’s icon. To drag mul­ti­ple files, hold a fin­ger on one, start drag­ging, then tap oth­ers. To move a file out of a folder, drag it onto its par­ent folder’s name (top left) and wait for that to open.

2 Move out of a folder

You can’t drag be­tween lo­ca­tions in Files’ side­bar, but mov­ing a file be­tween them is pos­si­ble: long press it, then tap Move and pick a lo­ca­tion. To move, copy, delete or share sev­eral files, tap Se­lect, tap the files, then a com­mand.

3 As­sign a tag

To move or share files from sev­eral lo­ca­tions, use tags. Drag files and fold­ers onto a tag in the side­bar; they are then marked with a dot of the tag’s colour. Or, long press on one and tap Tag; this method also lets you cre­ate new tags.

4 Browse tags/favourites

Tap a tag in the side­bar to see all items to which it’s ap­plied. Favourites in the side­bar are fold­ers you’ll want to re­visit. You can add an item to that group by choos­ing Favourite in the op­tions bar, or by drag­ging it there.

5 Add other ser­vices

To add a cloud ser­vice such as Box, Drop­box or Google Drive to Files, in­stall its app on your de­vice. The next time you open Files, tap More Lo­ca­tions in the side­bar and turn on the ser­vice’s switch to pin it un­der the Lo­ca­tions head­ing.

6 Browse other ser­vices

From now on, just tap the ser­vice name to browse that stor­age. If you haven’t re­cently logged in to the ser­vice in its app, the Files app will ei­ther show a pop-up or switch you to the app for you to log in be­fore it can show your files.

7 Ex­tract from ar­chives

When you tap a Zip archive, you can then tap Pre­view Con­tent to see what’s in­side, and pre­view files if iOS can han­dle their for­mats. While pre­view­ing a file, tap Share and choose Save to Files to un­zip that file to a lo­ca­tion of your choice.

8 Im­prove ar­chiv­ing

There’s no built-in way to un­zip a whole archive, but you can build one in Short­cuts (see MF # 332). Add the Ex­tract Archive and Save File com­mands. In the short­cut’s set­tings, turn on ‘Show in Share Sheet’ and set it to ac­cept files.

9 Add net­work shares

FileBrowser (£5.99) en­ables you to browse fold­ers shared on your net­work from within Files. In it, tap + and con­nect to a folder. In Files, tap More Lo­ca­tions, turn on FileBrowser, tap Done, then tap FileBrowser. Fol­low the on-screen steps.

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