HOW TO Working with others >

1 Share online

If you use iCloud Drive it’s easy to share documents with people, even if you’re away from your Mac: just log into your account at iCloud.com and click on iCloud Drive. To share a file, click the icon that shows a person with a ‘+’ sign on it.

2 Set sharing options

By default, sharing is only available to the person you’re sending the document link to and they can make changes to it. If you prefer you can enable anybody who has the link to open it and/or make the link read-only.

3 Share in apps

It’s pretty much identical inside Apple’s iCloud-enabled apps: in Pages you’ll see the same icon in the toolbar at the top and if you click on it you’ll be given the same sharing options we just saw in iCloud.com.

4 Share in online apps

You can also share from inside the iCloud apps such as Pages, Keynote and Numbers. Once again it’s the same icon, and in this screenshot we also have Track Changes enabled so we can see other people’s comments and edits.

5 Share from iOS

Is it the same with iOS? It is. In this screenshot we’re sharing a spreadsheet from Numbers that we want to work with other people on, and the only real difference is the range of things we can share to: on iOS there are more options.

6 Share from Files

On your iPhone, iPad or iPod touch you can also share directly from inside the Files app, which is handy when you’re out and about, but you can’t change the sharing settings for it like you can in Numbers or on iCloud.com.