ELECTRONIC WORK DIARIES
The NHVR is now assessing submitted electronic work diaries for approval
The NHVR EWD authorisation process has begun
THE NATIONAL HEAVY VEHICLE Regulator (NHVR) has announced that it is accepting applications from Australian and international companies to provide electronic work diaries (EWDs) as an effective alternative to written work diaries.
Already 37 technology providers and transport operators have lodged a Notice of Intent with the NHVR to submit their EWDs for approval.
NHVR project manager Amanda Capper says all approvals will be based on the requirements of the EWD technical standards.
“The NHVR will conduct that assessment through our accreditation unit,” Capper says.
“It has a number of steps to it about meeting all the requirements of standards and setting any conditions there might need to be on approval.
“But certainly it’s a performancebased specification so as long as it meets the requirements and performs in the way expected. Things that we will be looking at will be usability, because this is something that is going to be shown to authorised officers,” Capper says.
One of the applicants, Fleet Effect has been trialling EWDs in Queensland for some time.
“A lot of customer fleets have been running EWDs since 2010 but obviously non-approved,” says John Tsoucalas, Fleet Effect general manager – compliance systems.
Despite the negativity coming from some areas of the transport industry, Tsoucalas anticipates that the majority of potential users will be subcontractors, especially if the EWD is available as a smartphone app.
“A subcontractor will not invest $3,000 or $4,000 to put in a telematics-based enterprise solution. And it’s not reasonable to expect them to do. So what the NHVR has done is that they’ve actually added the ability to use their phones,” Tsoucalas says.
“As long as you’ve got checks and balances for manipulation of data, and it’s all specified, it’s got the same integrity as something that costs a lot more. So we’ll offer both solutions.”
“With this technology that we use, we do reminders for drivers. There’s a 45, 15 and a five-minute reminder for their rest break, and it’s audio as well as visual.”
The days of drivers falling foul of the authorities over petty spelling errors or other minor details could soon be in the past with EWDs
“They sign a declaration that the record is correct,” Capper continues.
“They get one opportunity to correct the record if they’ve made a mistake. And the other thing is they’re allowed to add retrospective records as well, so if they’ve started work before driving, they need to be able to add in a retrospective entry and then confirm that it’s correct. And that stops them from making mistakes.”
Capper adds that the approval process will be performance based.
“The most prescriptive part of the standards is providing a graphical view that mimics the written word diary so it’s very easily understandable by an officer who is familiar with the written work diary, as well as they will become with electronic.
“So that gives them the same information that they would have as if they were reading a written work diary, and they can look further if they need to at non compliances,” Capper says.
Applicants can visit the NHVR EWD website to access the application form.
“A lot of customer fleets have been running EWDs since 2010”
Top: A proposed Fleet Effect EWD on a Zebra mobile device alerting a driver who is out of hoursAbove: John Tsoucalas showcasing two of Fleet Effect’s electronic work diaries – on a Zebra and an iPhone 6 – to NHVR project manager Amanda Capper