ELEC­TRONIC WORK DIARIES

The NHVR is now assess­ing sub­mit­ted elec­tronic work diaries for ap­proval

Owner Driver - - Contents #305 - – Greg Bush

The NHVR EWD au­tho­ri­sa­tion process has be­gun

THE NA­TIONAL HEAVY VE­HI­CLE Reg­u­la­tor (NHVR) has an­nounced that it is ac­cept­ing ap­pli­ca­tions from Aus­tralian and in­ter­na­tional com­pa­nies to pro­vide elec­tronic work diaries (EWDs) as an ef­fec­tive al­ter­na­tive to writ­ten work diaries.

Al­ready 37 tech­nol­ogy providers and trans­port op­er­a­tors have lodged a No­tice of In­tent with the NHVR to sub­mit their EWDs for ap­proval.

NHVR project man­ager Amanda Cap­per says all approvals will be based on the re­quire­ments of the EWD tech­ni­cal stan­dards.

“The NHVR will con­duct that as­sess­ment through our ac­cred­i­ta­tion unit,” Cap­per says.

“It has a num­ber of steps to it about meet­ing all the re­quire­ments of stan­dards and setting any con­di­tions there might need to be on ap­proval.

“But cer­tainly it’s a per­for­mance­based spec­i­fi­ca­tion so as long as it meets the re­quire­ments and per­forms in the way ex­pected. Things that we will be look­ing at will be us­abil­ity, be­cause this is some­thing that is go­ing to be shown to au­tho­rised of­fi­cers,” Cap­per says.

One of the ap­pli­cants, Fleet Ef­fect has been tri­alling EWDs in Queens­land for some time.

“A lot of cus­tomer fleets have been run­ning EWDs since 2010 but ob­vi­ously non-ap­proved,” says John Tsou­calas, Fleet Ef­fect gen­eral man­ager – com­pli­ance sys­tems.

De­spite the neg­a­tiv­ity com­ing from some ar­eas of the trans­port in­dus­try, Tsou­calas an­tic­i­pates that the ma­jor­ity of po­ten­tial users will be sub­con­trac­tors, es­pe­cially if the EWD is avail­able as a smart­phone app.

“A sub­con­trac­tor will not in­vest $3,000 or $4,000 to put in a telem­at­ics-based en­ter­prise so­lu­tion. And it’s not rea­son­able to ex­pect them to do. So what the NHVR has done is that they’ve ac­tu­ally added the abil­ity to use their phones,” Tsou­calas says.

“As long as you’ve got checks and bal­ances for ma­nip­u­la­tion of data, and it’s all spec­i­fied, it’s got the same in­tegrity as some­thing that costs a lot more. So we’ll of­fer both solutions.”

“With this tech­nol­ogy that we use, we do re­minders for driv­ers. There’s a 45, 15 and a five-minute re­minder for their rest break, and it’s au­dio as well as vis­ual.”

The days of driv­ers fall­ing foul of the au­thor­i­ties over petty spell­ing er­rors or other mi­nor details could soon be in the past with EWDs

“They sign a dec­la­ra­tion that the record is cor­rect,” Cap­per con­tin­ues.

“They get one op­por­tu­nity to cor­rect the record if they’ve made a mis­take. And the other thing is they’re al­lowed to add ret­ro­spec­tive records as well, so if they’ve started work be­fore driv­ing, they need to be able to add in a ret­ro­spec­tive en­try and then con­firm that it’s cor­rect. And that stops them from making mis­takes.”

Cap­per adds that the ap­proval process will be per­for­mance based.

“The most pre­scrip­tive part of the stan­dards is pro­vid­ing a graph­i­cal view that mim­ics the writ­ten word diary so it’s very eas­ily un­der­stand­able by an of­fi­cer who is fa­mil­iar with the writ­ten work diary, as well as they will be­come with elec­tronic.

“So that gives them the same in­for­ma­tion that they would have as if they were read­ing a writ­ten work diary, and they can look fur­ther if they need to at non com­pli­ances,” Cap­per says.

Ap­pli­cants can visit the NHVR EWD web­site to ac­cess the ap­pli­ca­tion form.

“A lot of cus­tomer fleets have been run­ning EWDs since 2010”

Top: A pro­posed Fleet Ef­fect EWD on a Ze­bra mo­bile de­vice alert­ing a driver who is out of hoursAbove: John Tsou­calas show­cas­ing two of Fleet Ef­fect’s elec­tronic work diaries – on a Ze­bra and an iPhone 6 – to NHVR project man­ager Amanda Cap­per

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