TechLife Australia

Fully back up your Windows PC




BACKING UP MAY not be the most glamorous of subjects, but it’s well worth paying attention to. Think about what your data is worth. Some files are more valuable than others — it could be a matter of the time taken to create a document, while other files, such as photos hold sentimenta­l worth.

Most people know the importance of backing up, but can you be sure your backup plan is up to scratch? Many people keep one backup copy of their files, but what happens if it is destroyed along with the original? Seeing as most people keep their backup drive in the same location as their PC, that’s not a fanciful notion.

We’ll help you create a multi-layered backup of your data, ensuring it’s stored in at least two separate locations, and preferably more. We’ll reveal the best tools to use — both Windows’ own backup tools, as well as great third-party tools. We’ll also look at backing up your entire system drive, so if you run into problems, you can roll back to a working Windows installati­on without having to reinstall.

These days, keeping at least one backup in a remote location usually means taking advantage of cloudbased services, such as Dropbox or Microsoft’s OneDrive. There are many potential issues with relying on third parties, whether it’s security, constantly changing pricing plans, or what happens to your data if the company ceases trading. If these are deal-breakers, we’ll look into alternativ­es, from sharing backup space with family members to setting up your own encrypted cloud storage, where you have no worries about subscripti­ons.

We’ll also make sure you know what to do should disaster strike and you need to restore a copy of your data.

You may already have a basic backup plan in place — Windows 10 makes this easy by offering you two routes, including both ‘Backup and Restore’ from Windows 7, and ‘File History’ from Windows 8. They’re easy to access and set up — search the Start menu or Cortana for “backup”. Both focus on producing backups of key documents, photos and other data, and can back up to any drive that’s visible to your PC, including network-attached storage.

Rule one of our backup strategy is to make use of multiple backup locations (see ‘Select your backup device’, right). Neither ‘File History’ nor ‘Backup and Restore’ allow you to back up to alternate locations, but if you’re running Windows 10, you can employ both together to get around this restrictio­n. Configure ‘File History’ to back up to one location — we recommend a drive physically attached to your PC — and use ‘Backup and Restore’ to back up to another drive, preferably a shared folder on your network drive. ‘File History’ constantly monitors for changes and backs up as necessary, while you should schedule ‘Backup and Restore’ to run weekly at a time that won’t interfere with PC use.


Your data is taken care of, but what about Windows? If disaster strikes, you could find yourself spending days getting your PC set up again — but if you take a full system backup (known as a ‘drive image’), you can have your PC up and running again within an hour.

Windows offers to create a system image when you set up ‘Backup and Restore’, but there are weaknesses. First, each backup requires tens of gigabytes of space on your PC. Second, images aren’t verified when they’re created, so you’ve got no way of knowing if you can rely on them. And third, images are only stored on a single drive.

Eliminate all three weaknesses by employing the services of our favourite drive imaging tool, Macrium Reflect. We’ve used it to back up (and rescue) Windows countless times over the past five years, and nothing comes close to it. Start with the powerful Free version at reflectfre­e.asp, which solves the issue with space by using differenti­al images that take up much less room by only recording the changes

made since the last backup was taken. Launch Macrium Reflect Free once installed, and click ‘Create an image of the partition(s) required to backup and restore Windows’. Next, set your destinatio­n — a folder on your backup drive. You might want to change the file name to something more easily recognisab­le, and take the time to click ‘Advanced Options’ to select ‘Auto Verify Image’ to ensure your backup is checked for errors after it’s been taken. Once done, pick a backup schedule — we recommende­d pairing one monthly full backup with weekly differenti­al backups, or choosing the ‘Differenti­al Backup Set’ template for more frequent daily backups. Click ‘Next’ followed by ‘Finish’.

In the spirit of data redundancy, you should then repeat the process, creating a second definition rule pointing toward your secondary backup drive — speed things up by right-clicking the rule you just created and choosing ‘Duplicate’. Don’t forget to create the rescue media (DVD or 4GB USB flash drive) when prompted by Macrium — this ensures you’ll be able to restore your system even if Windows won’t boot.

If you want more features — including incrementa­l backups, and the ability to back up files and folders — upgrade to Macrium Reflect Home Edition.


These days, backups are synonymous with the word ‘cloud’, the logic being that storing backups in the cloud ensures one copy of your data is kept off-site in a secure location in case of fire, theft or worse. It makes sense, although there are some drawbacks. The obvious choice when backing up to the cloud is to employ a known solution — Microsoft’s OneDrive service is baked into Windows 10, but alternate trusted sources include Dropbox ( and Google Drive (

Each service offers limited free plans of around 5–15GB of free storage space, which is fine for personal files, such as documents, photos and even some video, but if you run out of space, you’ll need to upgrade to a monthly or annual subscripti­on. One of the best value solutions is to install Office 365 — your subscripti­on includes 1TB of cloud storage and access to the latest version of Microsoft Office for up to five users.

However, there are some reasons to treat cloud storage with suspicion. These include ongoing costs, the security of your data and what happens if the company in question either goes out of business or discontinu­es its product, as users of Wuala and AVG LiveKive cloud storage services have discovered to their cost over the years.

In terms of fees, consider prioritisi­ng what data you store in the cloud — do you need your videos backed up online, for example? As you have a local backup in place, you could focus on storing important documents and photos in the cloud, where you’re unlikely to run out of space quickly. That way, you can usually get away with free storage plans.

If you don’t trust your cloud provider’s encryption, add a secondary layer of encryption to sensitive files before uploading them to the cloud. The best tool for this purpose is Viivo ( which works with multiple cloud providers, and includes tools for sharing access to files with family and friends. It’s free for personal use, but make sure you keep a separate, unencrypte­d backup of this data somewhere safe, too, to ensure you’re not locked out of your files.


There are two main alternativ­es to putting your data in the hands of a third-party provider. Both can be used over the internet if you have a fast and unmetered connection, but you can also use them exclusivel­y over your local network, too, ensuring your data never touches the cloud in any shape or form.

The first of these options involves syncing data from selected folders directly between two or more computers. It works over your local network, as well as the wider internet, if necessary. It’s perfect for keeping files in sync between computers you own, and creates a copy of your files, so there are no issues with proprietar­y file formats. Naturally, the connection is encrypted and the software is open source.

The program in question is called Syncthing, and it works across Windows, Linux and Mac, and can even be directly installed to selected network drives. We recommend installing the GTK build from — install it on both computers, then select

the folder you wish to sync on your main computer, before connecting it and your other PC together. Once done, the files are kept in sync automatica­lly whenever Syncthing runs — configure it to start with Windows, to ensure it’s always backing up.

Files are transferre­d directly between computers, so they both need to be on and connected for files to sync. If you wanted to store backups remotely on other PCs, take a look at BuddyBacku­p ( www.buddybacku­p.

com), which encrypts your data so it’s unreadable on the computers you back it up to.


If you’d like to store files centrally (creating an additional backup of your files in the process), without relying on a third party, then set up your own using a spare PC or network hard drive as the file server.

Some network drives come with their own proprietar­y cloud systems — My Cloud from Western Digital, for example — but we recommend choosing something open source and more widely supported, such as OwnCloud (, which works across a variety of platforms. The server part can be installed to many network drives — including Zyxel and Synology (the latter via

synocommun­ — as well as Linuxpower­ed PCs, including the Raspberry Pi 2, if you’re looking for a low-cost solution. You then download and install the desktop and mobile clients on Windows, Mac, Linux, Android, iOS and other supported platforms, to allow you to both sync and access your files from anywhere. Think of OwnCloud as being your own personal cloud storage system — you’re not tied to any third parties, there are

no fees, and your cloud can be restricted to your local network or opened up for access over the internet. It works with multiple users, too.

Some initial configurat­ion is required, but everything’s point-and-click, with a useful manual on hand to steer you in the right direction. When asked to set up your initial account, be sure to click ‘Storage & database’ to select the ‘MySQL’ option, rather than the default ‘SQLite’ one. This will dramatical­ly speed up the server’s performanc­e when it comes to syncing large batches of files.


Disaster has struck — you’ve lost data, so what next? Thanks to your backup plan, you should find you’re able to restore the data you lost. If you’ve used ‘File History’, navigate to the folder with the missing data in File Explorer and click the ‘History’ button on the File tab.

A window opens displaying all the backedup files in that folder — double-click the missing file to preview it, then click the Settings button and choose ‘Restore’ to save it to the current location, or ‘Restore to’ to save it elsewhere. If you’re trying to recover an earlier version of a file, use the left and right buttons at the bottom of the page to navigate between available versions.

If you’re recovering from ‘Backup and Restore’, browse to the drive or folder containing your backup, then double-click it and choose ‘Restore my files from this backup’. Click ‘Choose a different date’ if you’re looking for older versions of your files, or use the search and browse buttons to locate what you want to restore. You can restore them to their original location, or choose another — make sure you leave ‘Restore the files to their original subfolders’ ticked, before clicking ‘Restore’.

Need to recover your entire PC? Macrium Reflect makes things straightfo­rward. If you can boot into Windows, launch the app and switch to the ‘Restore’ tab; otherwise, boot from your rescue media. Select the backup you want to roll back to from the list given, or click ‘Browse for an image file’ to locate it manually. Select ‘Restore Image’ to restore the image, or choose ‘Browse Image’ to mount the image as a virtual drive, enabling you to browse it as a virtual drive in Windows itself — a good option for recovering individual files and folders from the backup. Tick ‘Enable access to restricted folders’ to allow you to recover data from user folders and other protected places.

Restoring files from the cloud isn’t usually an issue, but if you need to restore a file you’ve deleted, then taking OneDrive as an example, log into your account through your browser. Click the main menu button and select ‘Recycle bin’ under your PC’s entry.

Recovering data from OwnCloud is simple, too — when you reinstall the software and log in as your own user, you’re prompted to choose which folder on your hard drive to store your OneDrive content on — once done, the folder syncs up with what’s online, restoring any missing data, or you can log on through your browser to download individual files.


 ??  ?? Worried about sensitive data? Viivo adds more encryption.
Worried about sensitive data? Viivo adds more encryption.
 ??  ??
 ??  ?? Keep data synced (and backed up) across all your PCs with Syncthing.
Keep data synced (and backed up) across all your PCs with Syncthing.
 ??  ?? We’ve trusted Macrium for over five years.
We’ve trusted Macrium for over five years.
 ??  ?? Microsoft’s OneDrive offers a remote backup solution.
Microsoft’s OneDrive offers a remote backup solution.
 ??  ?? Make File History your first port of call.
Make File History your first port of call.
 ??  ?? Windows 7’s ‘Backup and Restore’ is available in Windows 10.
Windows 7’s ‘Backup and Restore’ is available in Windows 10.
 ??  ?? Synology’s DS216+ network drive is a great backup device.
Synology’s DS216+ network drive is a great backup device.
 ??  ??
 ??  ?? Restore your PC even when it won’t boot with Macrium Reflect.
Restore your PC even when it won’t boot with Macrium Reflect.
 ??  ?? OwnCloud offers versions of files to give you more flexibilit­y.
OwnCloud offers versions of files to give you more flexibilit­y.

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