MANAGE AND SHARE DOCUMENTS USING THE FILES APP

ENABLE ‘ON MY DEVICE’

Your iOS device is not included as a Location in the Files app right away. So in any app (say Photos), pick a file, tap its Share icon, and swipe to the left in the bottom row of options until you see Save to Files, then tap it.

SAVE A FILE TO ENABLE

Next tap ‘On My iPhone/iPad’. You can save only into your existing Pages, Numbers and Keynote folders, so pick any of these and tap Add. Now when you open the Files app, your device appears in the list of Locations.

ADD OTHER SERVICES

Install other cloud storage apps and set them up, then open Files and tap Edit (top-right of the main Browse screen). Activate (or hide) the Locations you want, and change their order by dragging them up or down the list.

RECENTS AND FAVOURITES

Files you’ve accessed in Files get added automatically to Recents, so you can access them again super-quick. For fast access to folders, add them to Favourites — tap and hold on a folder, and select Favourite in the pop-up.

COLLABORATE WITH OTHERS

With a Pages, Numbers or Keynote file in your iCloud Drive, you can also invite other people to work on it with you. At the foot of the Share sheet, tap Add People, pick how to send invites, then tap Share Options below.

USING TAGS

To duplicate, rename, move, delete or share a file, tap and hold on it and pick the task you want in the pop-up. Select Tags to apply a tag (or several), then find files with a given tag fast by tapping the tag on the Browse screen.

SHARE FILES

Tap and hold on a file and select Share, or alternatively tap Select (top-right), tap a file or multiple files to select them, then hit the Share icon at bottom-left. You can share in all the usual ways — AirDrop, Message and more.

SET ACCESS LEVELS

Set who can access the file and what they can do. With the settings shown, invitees who sign in can all see everyone’s changes in real time, colour-coded so you know who’s done what. Learn more at bit.ly/iwork_collaborate