Baw Baw Shire has entered into a threeyear contract for the provision of Microsoft software licensing at a cost of $200,000 a year.
The contract, with Data #3 Limited, totals $600,000.
Officers reported that council was required to maintain software license maintenance with software vendors to be able to access functional upgrades, functions and security patches.
For Microsoft software, council is required to purchase software maintenance from a Microsoft Large Account Reseller (MLAR).
The report said MAV Procurement had appointed Data #3 Limited and Winc (formerly known as Staples) as the preferred MLAR.
Officers said the ongoing operational impact was an extra $70,000 each year due to an increase from 220 users to 264 users compared to the previous agreement.
“This is a reflection of the change in mix of employment type (full-time versus part-time) rather than an increase in staff numbers,” The report said.
Officers said there also had been a change in licence terms and change in the customer relationship management system.
“Council has explored other procurement options, and cannot achieve a better outcome than the MAV Procurement contract,” the report said.
Cr Darren Wallace said he could not imagine a work place like council without Microsoft – it’s a basic tool of the trade.
“Council has investigated other options but can’t get a better offer,” he said.