Do you know the right terms?
1. Getting ready (7 points)
Kathie Jones and Tom Baker, who run the agency, are making sure that everything is ready for the annual meeting. Match Kathie’s questions to Tom’s answers.
A. Which rooms have you booked?
B. How about the list of participants?
C. Have you talked to the technicians?
D. Did the cleaners agree to come in after the meeting?
E. How about coffee and lunch breaks?
F. Can we agree on the final agenda?
G. And last but not least, who will welcome the participants?
1. They promised to check the projectors, microphones and other devices today.
2. I’m in touch with our usual catering service. They said they’d take care of everything.
3. The lounge and rooms 4 and 5 on the top floor.
4. I will. I’ve already arranged for name badges, lists for signing in, etc.
5. When people have sent back their reply, I’ll make up the list.
6. They will be sending some people over the next morning at around 7 a.m.
7. I think so, as we now have all the information we need.
2. Sorry, we can’t come (8 points)
Maren Berger and Klaus Dorner from the German branch in Bonn are tied up with other commitments. Choose the correct words (in bold) in their email to Kathie and Tom.
3. Checking the agenda (8 points)
After checking with the other participants, Kathie and Tom decide that the meeting will indeed have to take place on 11 December. Kathie asks George to lead the meeting and has a final look at the agenda before sending it out. The words in bold are in the wrong place. Put them where they should be.
4. Following the rules (6 points)
George Cook suggests some rules that should be followed by all participants. Translate the German phrases in brackets to complete the sentences.
A. Let other participants (ausreden) . B. (Unterbrechen) others only if it is
absolutely necessary. C. (Einhalten) the agenda.
D. Don’t (überschreiten) the time allowed for your contribution. E. Please speak (jeweils nur einer) .
F. Don’t (ausdehnen) the coffee and
5. Meetings, meetings, meetings… (8 points)
During a coffee break, the department heads ex- change information about the different kinds of meetings they have at their branches. Fill in the missing vowels of the words in bold.
6. What does that mean? (6 points)
In meetings, you’ll often hear the following sentences. Which is the correct meaning of each sentence?
A. Let’s have a roll call.
1. Each participant should say their name.
2. Each participant should log in to the teleconference.
B. Can I make a point here?
1. Can I take a short break?
2. Can I put forward an argument?
C. How do you feel about that?
1. What is your opinion?
2. Is everything OK with you?
D. That’s slightly off-topic.
1. That’s not really the subject of this item of the agenda.
2. You’re not giving enough information about this item of the agenda.
E. Can we have a quick show of hands?
1. Could you raise your hand if you agree?
2. Could you shake hands and introduce yourself?
F. Are you all with me here?
1. Do you all agree with me?
2. Have you all understood what I have said so far?
7. Following up (7 points)
Kathie sends a follow-up email to the participants. Put the paragraphs of her email in the right order.
A. Please find attached the minutes, so that you can review our discussions and the outcomes of the meeting.
B. First of all, I would like to thank you very much for your attendance and your fruitful contributions.
C. Last but not least, if you have any suggestions for that meeting — organization, topics, etc. — please get in touch with me at any time.
D. Talking of which, may I ask you to pay special attention to the action points listed in the minutes for each branch and department?
E. Wishing you now all the best for the upcoming holidays and the New Year.
F. As I gather from the feedback that I have received so far, this year’s annual meeting was a great opportunity to exchange information on past and current projects and on plans for the future.
G. Finally, the next annual meeting is scheduled for 5 December 2019. Please save this date. Further details will follow.
Meetings: order or chaos?