INVITATION TO TENDER
Suitably qualified, experienced and fully registered Citizen Owned Entities ( More than 50% Citizen Ownership) are hereby invited to tender for the following services to Debswana Diamond Company ( Pty) Ltd at Orapa Mines:
RFP Doc753676826 – DISMANTLING OF OLD LETLHAKANE MINE PLANT AND FUEL TANKS AT LETLHAKANE MINE
Brief
The scope of works comprises of the dismantling of the Old Letlhakane Mine Plant and Old Letlhakane Mine Fuel Storage Tanks, and will involve demolition works as well as the provision of temporary support to ensure Safe Dismantling. The works involve the stripping and stacking of various electrical and mechanical components, followed by the bringing down of the Steel Structures and demolition of Concrete Slabs, Plinths and Footings. The undertaking involves the safe disposal of waste generated from the works and rehabilitation of the old plant area, once dismantled. Tenderers are advised to note that there are preparatory works requirements ( prepare laydown areas for stacking of various components as dismantled from the plant, as well re- routing of existing services to isolate the plant without affecting any on- going operations before the Dismantling can commence).
Contractors shall be expected to conform to all applicable laws and guidelines regarding the services as well as conformance to Debswana standards and procedures including C0VID- 19 regulations.
Tender Pre- requisites
Prospective tenderers should meet ALL the minimum requirements as requested in the table below, to be legible to tender for the works
Compulsory Site Visit
Tenderers are required to attend a Compulsory Physical site visit in order to familiarize themselves with the site, the scope of works and the conditions under which the works are to be executed.
Prior to the Physical Site Visit, a Virtual Microsoft Teams Meeting will be held on Friday 8th October 2021 at 10: 00 hrs. This is to align on the scope of the undertaking and minimise time on site as well as enable potential bidders to compile list of questions, to be addressed on site. The Bidder will also be inducted on Social Way Framework.
Owing to the on- going COVID- 19 pandemic, the Pre- Bid Meeting will be conducted in two ( 2) days to be able to manage the allowable numbers for gatherings. The physical site visit will be held on Tuesday 12th October at 0800hrs and on Wednesday 13th October 2021 at 08: 00hrs. Tenderers are to meet Mr. Harkirat Singh Gill at 0730hrs, Tlou Boardroom, Technical Block, Orapa. Tenderers are required to arrange their own transport and accommodation ( if required). Tenderers are further expected to bring Personal Protective Equipment ( Reflective overalls ( Orange reflective Strips), Laced Safety boots and hard hats with chin straps, Gloves and safety googles at a minimum). The Site Visit Agenda will start with an ECOHS and Security Induction at 0800Hrs at Tlou Boardroom before proceeding to the Site at Letlhakane Mine.
Access Permits into The Lease Area
Before the tenderer’s representatives will be allowed on site, they will have to be security cleared at least 48hrs before the site visit date. Persons who have not been security cleared shall not be allowed to enter the company’s security areas. Enquiries and application for Security Clearance should be forwarded to Mr. Thabo Setlhaku at Tel no. + 267 290 3113 or email: TSetlhaku@ debswana. bw . The following details are required: First Name, Surname, Date of Birth, Residential Address, Company Name,
Omang Number ( All Botswana Citizens) or Passport number ( Non- Citizens).
To be able to enter the Site, the the tenderer’s representatives must bring along a Covid19 negative test result that is less than 72 hours old and will need to be vetted by the Orapa Mine Hospital. A medical fitness declaration for a day’s exemption will need to be filled in.
Tendering on Ariba
Debswana has adopted SAP Ariba – an online bidding and supplier management solution for all its tendering and supplier registration requirements. There is no requirement to purchase the Tender document. Please Contact Mr. Oteng Chelane at OChelane@ debswana. bw, Telephone 3648008 specifically for supplier registration on SAP Ariba Platform and Mrs. Theresa Sillah- Silwawa at TSillah- Silwawa@ debswana. bw, Telephone 290 2232 for support around SAP ARIBA Platform.
Interested tenderers who wish to participate in the tender should follow the Steps in Part 2 and/ or Part 1.
Tenderers who are already registered with Debswana on SAP Ariba should just register their interest on the RFP as per instructions on Part 2 below. Those not registered as Debswana Suppliers on SAP Ariba platform will need to complete the following steps in Part 1 & 2.
Part 1: Registering as a vendor on SAP Ariba
To participate in any event on SAP Ariba, a supplier will need to be registered on SAP Ariba and have a valid SAP Ariba Network Supplier account and profile by following the steps below:
1. Go to Debswana SAP Ariba self- registration page:
( https:// s1- eu. ariba. com/ Sourcing/ Main/ ad/ selfReg istration/? realm= debswana)
2. Initiate Account creation
3. Complete account registration
4. Once you have SAP Ariba Network Supplier Account and access credentials, proceed to Part 2 below:
Part 2: Indicating Interest to Participate in the RFP ( for Ariba Registered Suppliers)
1. Register your interest by sending an email to Theresa Sillah- Silwawa at TSillah- Silwawa@ debswana. bw before 12noon on Tuesday 5th October 2021 as follows:
“Doc753676826 – DISMANTLING OF OLD LETLHAKANE MINE PLANT AND FUEL TANKS AT LETLHAKANE MINE
Subject of the Email should be i. State Name of the Company as registered in Part 1 above. ii. State Name of contact persons ii. State Contact Details of the Contact person ( i. e. phone numbers, email address, postal & physical address)
2. Debswana will then invite you to participate in the RFP.
3. Once invited by Debswana, you will receive an email notification from SAP Ariba that you have been invited to participate in the RFP
4. Respond to the RFP and submit through SAP Ariba platform
Submission
Tenderers are required to submit their respective bids on or before the 27th October 2021 through the Debswana SAP Ariba platform as per the instructions to be provided.
Tenders received via telephone, telex, email or facsimile will not be considered. Debswana reserves the right to accept or reject any tender and does not bind itself to accept the lowest or any portion of any tender.
For any enquiries please contact Theresa Sillah- Silwawa at – Tel: + 267 290 2232 or e- mail:
TSillah- Silwawa@ debswana. bw
This tender notice can also be viewed at: http:// www. debswana. com/ Supply- Chain/ Pages/ Current- Public- Tenders. aspx