INVITATION TO TENDER
Suitably qualified, experienced and fully registered Citizen owned entities (More than 50% Citizen Ownership) are hereby invited to tender for the following services to Debswana Diamond Company (Pty) Ltd at Orapa Mines:
Doc641751361 - RFP_UPGRADE OF FIRE PROTECTION SYSTEM AT CARP, RECON AND GREASE PLANT AT ORAPA MINE Brief
The scope requires the contractor to assess, evaluate, refurbish, restore functionality of the system, fabricate and supply all the required materials and resources (Labour and equipment) for the safe refurbishment, restoration, installation, testing and commissioning of CARP Sub-Station, Motor Control Centers(MCCs), Recon plant and Grease plant. It is expected that the contractor will use his/her expertise and technical competencies to advise the client on value add recommendations that maybe be deemed necessary for sustained and optimum functionality of CARP, Recon and Grease Plant Fire System.
The Contractor shall be expected to conform to all applicable laws and guidelines regarding upgrade of fire protection system as well as conformance to Debswana standard and procedures including C0VID-19 regulations and mandatory Alco-testing.
Pre-Bid Meeting:
Bidders are required to attend a compulsory site visit in order to familiarize themselves with the site, the scope of works and the conditions under which the works are to be executed. Tenderers are to meet Mr. Koziba Ndoli at the Technical block (Tlou Boardroom), Orapa Mine at 08:00hrs for SHE, Security & Social Way Induction and will then proceed to CARP for the site visit. Tenderers are required to ensure completion of the required entry permit application process, produce Covid-19 test certificate, arrange their own transport, meals and accommodation. Please note that OLDM has a mandatory Alco testing requirement at respective entry points.
All must provide their own Personal Protective Equipment (All shall wear pocket less overall). Persons who have not been security cleared shall not be allowed to enter the company’s security areas. All Covid -19-test certificates to be submitted for verification at Itekeng Hall a day before the site visit.
The details of the Pre-Bid Meeting are as follows:
Date: 4th May 2021
Time: 08:00 – 1000 hrs
Venue: Technical Block @ Tlou Boardroom Tendering on Ariba
Debswana has adopted SAP Ariba – an online bidding and supplier management solution for all its tendering and supplier registration requirements. . There is no requirement to purchase the Tender document. Please Contact Mr. Oteng Chelane at OChelane@debswana.bw, Telephone 3648008/71348817 specifically for supplier registration on SAP Ariba Platform and Mrs. Gape Masilonyane at GMasilonyane@debswana. bw, Telephone 2902239/71395787 for support around SAP ARIBA Platform.
Interested tenderers who wish to participate in the tender should follow the Steps in Part 2 and/or Part 1.
Tenderers who are already registered with Debswana on SAP Ariba should just register their interest on the RFP as per instructions on Part 2 below. Those not registered as Debswana Suppliers on SAP Ariba platform will need to complete the following steps in Part 1 & 2.
Part 1: Registering as a vendor on SAP Ariba To participate in any event on SAP Ariba, a supplier will need to be registered on SAP Ariba and have a valid SAP Ariba Network Supplier account and profile by following the steps below:
1. Go to Debswana SAP Ariba self-registration page: (https://s1-eu.ariba.com/Sourcing/ Main/ad/selfRegistration/?realm=debswana)
2. Initiate Account creation
3. Complete account registration
4.Once you have SAP Ariba Network Supplier Account and access credentials, proceed to Part 2 below:
Part 2: Indicating Interest to Participate in the RFP (for Ariba Registered Suppliers)
1. Register your interest by sending an email to Gape Masilonyane at GMasilonyane@debswana.bw before 12noon on Monday 26th April 2021 follows:
i. Subject of the Email should be “Doc641751361 RFP_UPGRADE OF FIRE PROTECTION SYSTEM AT CARP, RECON AND GREASE PLANT AT ORAPA MINE – Expression of Interest” ii. State Name of the Company as registered in
Part 1 above. iii.State Name of contact persons iv.State Contact Details of the Contact person (i.e. phone numbers, email address, postal & physical address)
2.Debswana will then invite you to participate in
the RFP.
3.Once invited by Debswana, you will receive an email notification from SAP Ariba that you have been invited to participate in the RFP 4.Respond to the RFP and submit through SAP
Ariba platform
Submission
Tenderers are required to submit their respective bids on or before the 26th May 2021 at 12 noon through the Debswana SAP Ariba platform as per the instructions to be provided.
Tenders received via telephone, telex, email or facsimile will not be considered. Debswana reserves the right to accept or reject any tender and does not bind itself to accept the lowest or any portion of any tender.
For any enquiries please contact Gape Masilonyane at – Tel: +267 290 2239/71395787 or e-mail: GMasilonyane@debswana.bw
This tender notice can also be viewed at: http:// www.debswana.com/Supply-Chain/Pages/ Current-Public-Tenders.aspx