INVITATION TO TENDER
Suitably qualified, experienced and fully registered Citizen Owned Entities (More than 50% Citizen Ownership) are hereby invited to tender for the following services to Debswana Diamond Company (Pty) Ltd at Orapa Mines:
RFP Doc660991220 - PROVISION OF PROVISION OF DESIGN SERVICES FOR ORAPA FIRE STATION
Brief
The scope of services comprises the provision of all basic design review, preparation of detail design engineering package and project management of the proposed Fire Station building, access, mechanical and electrical, A & I, Information and Security facilities.
Consultants shall be expected to conform to all applicable laws and guidelines regarding the services as well as conformance to Debswana standards and procedures including C0VID-19 regulations.
Pre-Bid Meeting:
Prospective tenderers are required to attend a Compulsory Pre-Bid Meeting in order to get more clarity on the scope of services and the conditions under which the services are to be executed. Tenderers will also have an opportunity to ask questions on the scope of services.
Owing to the on-going COVID-19, pandemic, the Pre-Bid Meeting will be conducted via Microsoft Teams® platform in lieu of Site Visits. The invitation to participate in the Pre-Bid meeting will be sent to bidders who have registered their interest to participate as per instructions below. The details of the Pre-Bid Meeting are as follows:
Date: 27th May 2021
Time: 1000 hrs
Venue: Online through Microsoft Teams ®
Meeting
Tendering on Ariba
Debswana has adopted SAP Ariba – an online bidding and supplier management solution for all its tendering and supplier registration requirements. There is no requirement to purchase the Tender document. Please Contact Mr. Oteng Chelane at OChelane@debswana.bw, Telephone 3648008 specifically for supplier registration on SAP Ariba Platform and Mrs. Theresa Sillah-Silwawa at TSillahSilwawa@debswana.bw, Telephone 290 2232 for support around SAP ARIBA Platform.
Interested tenderers who wish to participate in the tender should follow the Steps in Part 2 and/or Part 1.
Tenderers who are already registered with Debswana on SAP Ariba should just register their interest on the RFP as per instructions on Part 2 below. Those not registered as Debswana Suppliers on SAP Ariba platform will need to complete the
following steps in Part 1 & 2.
Part 1: Registering as a vendor on SAP Ariba
To participate in any event on SAP Ariba, a supplier will need to be registered on SAP Ariba and have a valid SAP Ariba Network Supplier account and profile by following the steps below:
1. Go to Debswana SAP Ariba selfregistration page: (https://s1-eu. ariba.com/Sourcing/Main/ad/ selfRegistration/?realm=debswana)
2. Initiate Account creation
3. Complete account registration
4. Once you have SAP Ariba Network Supplier Account and access credentials, proceed to Part 2 below:
Part 2: Indicating Interest to Participate in the RFP (for Ariba Registered Suppliers)
1. Register your interest by sending an email to Theresa Sillah-Silwawa at TSillah-Silwawa@debswana.bw before 12 noon on Tuesday 25th May 2021 as follows: i. Subject of the Email should be “Doc660991220 – PROVISION OF DESIGN SERVICES FOR ORAPA FIRE STATION”
State Name of the Company as registered in Part 1 above. iii. State Name of contact persons iv. State Contact Details of the Contact person (i.e. phone numbers, email address, postal & physical address) ii.
2. Debswana will then participate in the RFP.
3. Once invited by Debswana, you will receive an email notification from SAP Ariba that you have been invited to participate in the RFP
4. Respond to the RFP and submit through SAP Ariba platform
invite you
to
Submission
Tenderers are required to submit their respective bids on or before the 9th June 2021 through the Debswana SAP Ariba platform as per the instructions to be provided.
Tenders received via telephone, telex, email or facsimile will not be considered. Debswana reserves the right to accept or reject any tender and does not bind itself to accept the lowest or any portion of any tender.
For any enquiries please contact Theresa Sillah-Silwawa at – Tel: +267 290 2232 or e-mail: TSillah-Silwawa@debswana.bw
This tender notice can also be viewed at: http://www.debswana.com/SupplyChain/Pages/Current-Public-Tenders.aspx