INVITATION TO TENDER

Suitably qualified, experienced and fully registered Citizen owned entities (100% Citizen Ownership) are hereby invited to tender for the following services to Debswana Diamond Company (Pty) Ltd at Orapa Mines:

Doc986000014 – REFURBISHMENT OF RESIDENTIAL HOUSES AT ORAPA TOWNSHIP - PACKAGE 1

Brief

The service involves the refurbishment of 150 residential houses in Orapa township. The houses are of different bands, consisting of flats, B, C and D and are located in different areas of the township.

The proposed contract shall run for a maximum of 6 months. The contractor shall be expected to conform to all applicable laws and guidelines regarding building construction services as well as conformance to Debswana standard and procedures including C0VID-19 regulations.

Pre-Bid Meeting:

Prospective tenderers are required to attend a Compulsory Pre-Bid Meeting in order to get more clarity on the scope of services and the conditions under which the services are to be executed. Tenderers will also have an opportunity to ask questions on the scope of services.

The invitation to participate in the Pre-Bid meeting will be sent to bidders who have registered their interest to participate. The details of the Pre-Bid Meeting are as follows:

Date: 24th May 2022

Time: 10:00 – 12:00 hrs

Venue: Township Maintenance boardroom, Orapa mine.

Tendering on Ariba

Debswana has adopted SAP Ariba – an online bidding and supplier management solution for all its tendering and supplier registration requirements. . There is no requirement to purchase the Tender document. Please Contact Mr. Oteng Chelane at OChelane@debswana.bw, Telephone 3648008 specifically for supplier registration on SAP Ariba Platform and Mr. Omphile Mmofswa at OMmofswa@debswana.bw, Telephone 2903334 for support around SAP ARIBA Platform.

Interested tenderers who wish to participate in the tender should follow the Steps in Part 2 and/or Part 1.

Tenderers who are already registered with Debswana on SAP Ariba should just register their interest on the RFP as per instructions on Part 2 below. Those not registered as Debswana Suppliers on SAP Ariba platform will need to complete the following steps in Part 1 & 2.

Debswana Corporate Centre

Plot 64288, Airport Road, Block 8 | P.O. Box 329 Gaborone Botswana T: +267 361 4200 | F: +267 3952941 www.debswana.com

Part 1: Registering as a vendor on SAP Ariba

To participate in any event on SAP Ariba, a supplier will need to be registered on SAP Ariba and have a valid SAP Ariba Network Supplier account and profile by following the steps below:

1. Go to Debswana SAP Ariba self-registration page: https://s1-eu.ariba.com/Sourcing/Main/ad/ selfRegistration/?realm=debswana)

2. Initiate Account creation

3. Complete account registration

4. Once you have SAP Ariba Network Supplier Account and access credentials, proceed to Part 2 below:

Part 2: Indicating Interest to Participate in the RFP (for Ariba Registered Suppliers)

1. Register your interest by sending an email to Omphile Mmofswa at OMmofswa@debswana.bw before 1600 hrs. on Friday 20th May 2022 as follows:

i. Subject of the Email should be “Doc986000014 – REFURBISHMENT OF RESIDENTIAL HOUSES AT ORAPA TOWNSHIP - PACKAGE 1– Expression of Interest” ii. State Name of the Company as registered in Part 1

above. iii. State Name of contact persons iv. State Contact Details of the Contact person (i.e. phone

numbers, email address, postal & physical address)

2. Debswana will then invite you to participate in the RFP.

3. Once invited by Debswana, you will receive an email notification from SAP Ariba that you have been invited to participate in the RFP

4. Respond to the RFP and submit through SAP Ariba platform

Submission

Tenderers are required to submit their respective bids on or before the 1st June 2022 at 1600hrs through the Debswana SAP Ariba platform as per the instructions to be provided.

Tenders received via telephone, telex, email or facsimile will not be considered. Debswana reserves the right to accept or reject any tender and does not bind itself to accept the lowest or any portion of any tender.

For any enquiries please contact Omphile Mmofswa at – Tel: +267 290 3334 or e-mail: OMmofswa@debswana.bw

This tender notice can also be viewed at: http://www. debswana.com/Supply-Chain/Pages/Current-PublicTenders.aspx