In-house garbage plan

The Glengarry News - - Front Page - BY RICHARD MA­HONEY News Staff

North Glen­garry would save $100,000 an­nu­ally if it went with its own waste man­age­ment ser­vice pro­vided by mu­nic­i­pal employees and mu­nic­i­pal equip­ment.

That is the pitch be­ing made by the township’s pub­lic works depart­ment in its pro­posal for an in-house waste and re­cy­cling col­lec­tion sys­tem. Depart­ment staff found that over the course of the ex­ist­ing six-year con­tract, the to­tal cost is $2,397,311.

“Our in-house ser­vices would have the­o­ret­i­cally cost at the very most $1,780,684 with a to­tal sav­ings of $616,627 or $102,771 per year,” reads a sub­mis­sion by for­mer pub­lic works di­rec­tor Ryan Mor­ton.

These costs in­clude the pur­chase of two col­lec­tion trucks. “These fig­ures also fac­tor in the most ex­pen­sive truck money can buy at $385,000. How­ever township re­quire­ments are not that ex­pen­sive,” writes Mr. Mor­ton in a re­port sub­mit­ted a few weeks ago.

Over a 12-year pe­riod with the in-house ser­vice, the mu­nic­i­pal­ity stands to save ap­prox­i­mately $2.5 mil­lion. “These funds can im­me­di­ately start im­pact­ing the in­fra­struc­ture gap that ex­ists within the road net­work or be used for any­thing coun­cil deems a priority,” Mr. Mor­ton ob­serves. Coun­cil has de­ferred a decision on the plan. With mu­nic­i­pal employees do­ing the col­lec­tion, the township would pro­vide a “higher level of ser­vice at a sig­nif­i­cantly re­duced cost.”

With the cur­rent con­tract ex­pir­ing in Au­gust of 2020, now is the ap­pro­pri­ate time to in­ves­ti­gate and re­view this spe­cific ser­vice, Mr. Mor­ton tells coun­cil.

Ac­cord­ing to the plan, the township would call ten­ders on a con­tract that would cover 2020 to 2026. If the pub­lic works can bet­ter the pri­vate sector bids, the depart­ment would ac­quire the two trucks.

The depart­ment is con­fi­dent that “the ser­vice can be de­liv­ered more ef­fec­tively and ef­fi­ciently in-house than con­tracted. How­ever, the con­tract­ing of the ser­vice would not change the ex­ist­ing ser­vice lev­els.”

Staff has pre­sented these es­sen­tial find­ings to the CAO and Di­rec­tor of Finance for re­view and re­ceived sup­port to move for­ward with the busi­ness plan.

“Un­like con­trac­tors, the township is not profit-based when it comes to waste and re­cy­cling col­lec­tion ser­vices. This al­lows the township to pro­vide these ser­vices at cost. By pro­vid­ing our own waste and re­cy­cling col­lec­tion in house, the township would see sig­nif­i­cant cost sav­ings when com­pared to our cur­rent waste and re­cy­cling col­lec­tion con­tract. The en­tire idea be­hind ser­vice de­liv­ery re­view is to en­sure that the Township is pro­vid­ing the best pos­si­ble ser­vice in the most re­spon­si­ble and eco­nom­i­cal way pos­si­ble,” reads the pro­posal.

The ser­vice would be fur­nished by ex­pand­ing the du­ties of the in­ter­nal employees.

“One ob­jec­tive of pro­vid­ing these ser­vices in

house would be to make use of sur­plus funds to di­rect to­wards other pri­or­i­ties such as clos­ing the roads cap­i­tal deficit. The pro­gram pays for it­self, so pro­rat­ing the pur­chase makes sense pro­vid­ing that the trucks would have a 12year life­span. This is the max­i­mum life­span of this type of equip­ment as re­ported by the man­u­fac­turer with­out sig­nif­i­cant re­builds,” Mr. Mor­ton ex­plains.

Track­ing per­for­mance, bags

“When bring­ing the ser­vice in­house, staff will be able to in­cor­po­rate the trucks in to our GPS sys­tem and also our Work Man­age­ment Soft­ware,” writes Mr. Mor­ton.

Large items

With large item col­lec­tion, the pick-up can be dis­patched through its work man­age­ment sys­tem which emails res­i­dents that their re­quests have been pro­cessed. The GPS sys­tem can tell when their items were collected. “Col­lec­tion staff can also close the re­quest in the field which will tell the res­i­dents au­to­mat­i­cally by email that their items have been collected and in­clude be­fore and af­ter pho­tos.”

The mu­nic­i­pal­ity will con­tinue to re­ceive all com­plaints re­gard­ing col­lec­tion ser­vices through the RARE re­cy­cling fa­cil­ity. “Many res­i­dents are un­aware that the col­lec­tors who cur­rently pick up

their waste and re­cy­cling are not mu­nic­i­pal employees. There­fore, the township still re­ceives the ma­jor­ity of the com­plaints or re­quests as­so­ci­ated with col­lec­tion ser­vices,” the doc­u­ment notes.

“By pro­vid­ing the ser­vice in house, Township employees would be able to track the lo­ca­tion of the garbage truck and at what time it passed each res­i­dence. This would al­low employees to bet­ter an­swer in­quiries and com­plaints about waste and re­cy­cling col­lec­tion.”

The pay and ben­e­fits of two san­i­ta­tion employees will be ne­go­ti­ated with their union prior to the jobs be­ing posted. For the time be­ing, their wages are es­ti­mated at $22 per hour.

Communicat­ions

“With any change in programmin­g or ser­vice, it's imperative to com­mu­ni­cate to the pub­lic,” the pro­posal reads. “The most im­por­tant thing to be con­sid­ered in the com­mu­ni­ca­tion strat­egy is to be gen­uine and hon­est about some of the chal­lenges that will be en­coun­tered and ex­actly what a res­i­dent can do to re­port those, along with how the Township will re­spond to those mat­ters.”

The num­bers

The mu­nic­i­pal­ity pro­vides waste and re­cy­cling ser­vices to ap­prox­i­mately 4,100 house­holds and just over 10,000 res­i­dents. This ser­vice is pro­vided by con­tracted ser­vices. The township hauls ap­prox­i­mately 2,400 tonnes of waste and roughly 1,200 tonnes of re­cy­clables on top of leaf and yard waste on an an­nual ba­sis.

NEW SYS­TEM EYED: North Glen­garry is weigh­ing the mer­its of hav­ing mu­nic­i­pal work­ers han­dle garbage col­lec­tion in­stead of con­tract­ing out the job to pri­vate com­pa­nies.

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