How school cancellations are determined

TCRCE reviews the process

With winter weather having arrived before winter itself officially does, the Tri-County Regional Centre for Education is reminding parents about how the decision is made to cancel classes due to inclement weather.

In a write-up included in its December monthly newsletter, the TCRCE says school closures are determined after considering many factors.

The procedure begins – at a minimum – at 4 a.m.

If a storm has been forecasted for days, this monitoring has likely been happening for days too.

Board staff access electronic forecasts from a professional source, which is held on retainer for the winter months by centres for education and the Department of Education and Early Childhood Development.

“Forecasts are supplied in three-hour increments, showing speed, wind direction, precipitation type, rate, total, temperature, cloud cover and visibility (kms),” reads the newsletter notice. “The current conditions in each county are researched, through live camera sources, Department of Transportation and Infrastructure Renewal, staff, etc.”

The regional education centre says the type of precipitation – i.e. granular, dry or wet – is determined, which can fluctuate depending on temperature.

“As necessary, board staff travel the secondary roads for a firsthand evaluation,” the centre says.

“Snow squalls cannot be accurately forecasted as they are not an actual weather system, but a condition caused by temperature of the ocean, wind direction and moisture,” it adds.

After all of the data is collected, a recommendation is made to the regional education director. The decision to cancel classes or remain open is then determined and subsequently announced

transportation through the media, on the TCRCE website and on social media.

“All of this has to be done before 6 a.m. as many of bus drivers begin work before that time.”

If there is no announcement by 6 a.m., that means school is on.

One thing not mentioned in the TCRCE write-up is school closures, or the lack thereof, can sometimes be a no-win situation. When the decision is announced – or not announced if school is a go – depending on the circumstances and the decision it can be greeted with a multitude of responses (which also may depend on your age) that can range from joy, relief, surprise, no surprise or bewilderment.

There are times that school may be cancelled for the entire day but the bad weather that had been expected doesn’t materialize, which can leave people scratching their heads. In the past, even the school board acknowledged that its decisions are never met with 100 per cent agreement, particularly when they have to be made so early in the morning.

In 2015, when the Tri-County Regional School Board was in existence, the board conducted a public survey seeking feedback on its approaches to school closures, which included the option of a delayed start to the school day when the weather is bad early in the morning but may improve later on. Of those who responded to the survey, the delayed opening scenario received a very strong thumbs down.