HOW CAN THE RIGHT SOFT­WARE HELP GEN­ER­ATE AND MAN­AGE E-WAY BILLS EAS­ILY?

The ob­vi­ous ques­tion that comes to mind is, “Will im­ple­men­ta­tion of e-Way Bill im­pact my busi­ness?”

Dataquest - - INTELLIGENT COMPUTING | CASE STUDY - (Te­jas Goenka, Ex­ec­u­tive Di­rec­tor, Tally So­lu­tions)

The an­swer is yes. Whether you run a big or a small busi­ness, are reg­is­tered or not reg­is­tered, e-Way Bill will be ap­pli­ca­ble to you in one way or the other. Since e-Way Bill is a GST com­pli­ance mech­a­nism, it will be use­ful to be­come fa­mil­iar with it.

WHAT IS AN E-WAY BILL?

E-way Bill is an elec­tronic way bill gen­er­ated on the e-Way Bill por­tal, for trans­port­ing goods worth more than INR50,000. Any reg­is­tered busi­ness trans­port­ing goods in their own ve­hi­cle, hired ve­hi­cle, rail­ways, by air or by ves­sel, should gen­er­ate E-way bill.

HOW CAN THE RIGHT TECH­NOL­OGY MAN­AGE E-WAY BILLS FOR YOU? 1) Avoid repet­i­tive ac­tiv­ity

The same de­tails that are re­quired to record a trans­ac­tion and gen­er­ate in­voices are also re­quired for gen­er­at­ing the cor­re­spond­ing e-Way Bill. Why would you want to spend time to re-en­ter all the de­tails again in the eWay por­tal? The right soft­ware will help you avoid this repet­i­tive ac­tiv­ity.

2) Flex­i­bil­ity You must be able to record trans­ac­tions in your soft­ware, and ex­port the de­tails to­gether for the pur­pose of gen­er­at­ing e-Way Bills in the por­tal. This must be pos­si­ble the other way round as well, i.e., in sit­u­a­tions where you have recorded trans­ac­tions in the por­tal first to gen­er­ate e-Way Bills. The right soft­ware will let you switch be­tween sys­tems. From por­tal to your soft­ware, and vice versa.

It is not al­ways pos­si­ble to gen­er­ate an e-Way Bill as soon as you have recorded a trans­ac­tion. You might be sup­ply­ing goods a few days later. Some­times, your trans­porter might not be ready with the ve­hi­cle. You need flex­i­bil­ity to gen­er­ate e-Way Bills any time.

3) En­sure com­pli­ance

De­pend­ing on the na­ture of your busi­ness, you might be record­ing trans­ac­tions for trans­port­ing goods fre­quently. How will you keep track of trans­ac­tions of value more than

` 50,000 for which it is manda­tory to gen­er­ate e-Way Bills? Let your soft­ware do that for you. Imag­ine cases, where there are hun­dreds of trans­ac­tions recorded.

4) Print in­voices with e-Way Bill Nos.

In a fast-paced busi­ness en­vi­ron­ment, where you are pay­ing money to trans­porters for mov­ing your goods, time is valu­able. Your soft­ware must let you print e-Way Bill Nos. on in­voices in a short span of time. You can han­dover the print­outs to your trans­porter who will need to carry the doc­u­ments while trans­port­ing goods for com­pli­ance pur­pose.

5) Man­age ex­cep­tional cases

What if the ve­hi­cle in which your goods are be­ing trans­ported breaks down? Your soft­ware should al­low you to track an in­voice quickly and gen­er­ate a fresh e-Way Bill from the por­tal.Busi­ness sit­u­a­tions can be un­pre­dictable too. If for any rea­son, your sup­plier is un­able to gen­er­ate an e-Way Bill, or if you are mak­ing pur­chases from un­reg­is­tered deal­ers, your soft­ware should al­low you to gen­er­ate e-Way Bills on their be­half.

6) Gen­er­ate and print con­sol­i­dated in­voices

The com­mer­cial tax depart­ment al­lows in­voices to be grouped based on mode of trans­port, ve­hi­cle nos., place of sup­ply or State and gen­er­ate a con­sol­i­dated e-Way Bill to make life easy for the trans­porters. You should be able to gen­er­ate in­di­vid­ual e-Way Bills for each in­voice, and the soft­ware should al­low you to group these in­voices as per your pref­er­ence. Once this is done, the soft­ware should be able to gen­er­ate a con­sol­i­dated JSON file of the same which can be up­loaded on the por­tal. The e-Way Bill por­tal will then gen­er­ate a sin­gle e-Way Bill for the con­sol­i­dated in­voices.

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